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WARSAW COMMUNITY SCHOOLS NOTICE TO BIDDERS Notice is hereby given that sealed proposals will be received: BY: Warsaw Community Schools 1 Administration Drive Warsaw, IN 46581 FOR: FURNITURE and LOOSE EQUIPMENT Leesburg Elementary School - Leesburg, IN Madison Elementary School - Warsaw, IN Claypool Elementary School - Claypool, IN Jefferson Elementary School - Winona Lake, IN AT: Central Administration Building 1 Administration Drive Warsaw, IN 46581 DATE: Wednesday, January 20, 2010 UNTIL: 5:00 PM (Warsaw local time) At which time all proposals will be opened and publicly read aloud. Proposals received after the hour and date set for receiving of proposals, will be returned unopened. Separate proposals will be received for each of the following Contract Packages: Package A: Classroom Package B: Classroom Desks and Chairs Package C: General Package D: Cafeteria Tables and Chairs Package E: Office Furniture Package F: Media Center Proposals shall be executed on the Contractor's Bid for Public Works, Form No. 96 (Revised 2005), Parts I and II, in full accordance with the Proposal Documents, which are on file with the Owner and Architect and may be examined by Bidders at the following locations: Warsaw Community Schools 1 Administration Drive Warsaw, IN 46581 574-371-5098 574-371-5095 fax Kovert Hawkins Architects, Inc. 630 Walnut Street Jeffersonville, IN 47130 812-2828-9554 812-282-9171 fax Pre-Bid Conference is scheduled for Tuesday, January 12, 2010 at 2:00 PM at Central Administration Building; 1 Administration Drive; Warsaw, IN 46581 Attendance is not mandatory, but strongly encouraged as we will review the bidding requirements and scope of work. All bidding questions or substitution requests shall be submitted in writing via fax, mail or e-mail and directed to: Amanda Hunsucker, KYCID, IIDA Kovert Hawkins Architects, Inc. amanda.hunsucker@hoverthawkins.com All bidders may obtain one (1) complete set of bidding documents upon request at no charge to the bidder. All bidding documents shall be returned in good, usable condition to Kovert Hawkins Architects within ten (10) business days after the bid date. All bidders may purchase additional drawings and/or specs directly from the reprographics company at cost of printing plus any shipping and handling charges. Distribution of all bid documents to all bidders will be from a single-source reprographics company. Documents may be viewed online and obtained by phone, fax, e-mail or online at the following: Lynn Imaging 2300 Plantside Drive Louisville, KY 40299 502-499-8400 502-499-0022 fax lynn8@lynnimaging.com www.lynnimaging.com Go to www.lynnimaging.com, select "Enter the Online Planroom", select "Public Jobs". Registered Plan Holders are only those who obtain at least one full set of bid documents from Lynn Imaging, the official bid document distributor. Partial copies received from the official bid document distributor or bid documents obtained from any other source are not considered Registered Plan Holders and cannot be automatically provided with Addenda or other bidding updates. Non-Registered Plan Holders assume all responsibility for obtaining all necessary information in a timely manner. Documents may also be made available at various plan services, at the discretion of the Owner. Bid Security in the amount of five percent (5%) of the Proposal, including all add alternates must accompany each Proposal in accordance with the Instructions to Bidders. The Owner reserves the right to accept or reject any bid and to waive any irregularities in bidding. The Base Bid may be held for a period not to exceed forty-five (45) days before awarding Contracts. All additive Alternate Bids may be held for a period not to exceed thirty (30) days after signing of Contract. Should a successful Bidder withdraw his bid, or fail to execute a satisfactory contract within ten (10) days after notice of acceptance of his bid, the Owner may declare the Bid Security forfeited as liquidated damages, not as penalty. The successful Bidder shall furnish a Performance Bond and Labor and Materials Payment Bond in an amount equal to one hundred percent (100%) of the Contract Sum with an approved surety company and said bond shall remain in full force and effect for a period of one (1) year after date of final acceptance of the work. WARSAW COMMUNITY SCHOOLS BOARD OF SCHOOL TRUSTEES December 17, 2009 d22,29
