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REQUEST FOR BIDS Notice is hereby given that the Town Council of Winona Lake, Indiana will receive scaled bids for the annual bulk quantities of those items and services listed below, for the calendar year 2009. General Bid prices are requested per ton in place on Town streets, alleys and parking lots and FOB Bidder's plant loaded into Town trucks. Bid prices shall include the costs of weighing and furnishing a weigh ticket for each load or partial load of material furnished to the Town. Bid prices will be subject to Escalation/De-Escalation for petroleum asphalt as Stated herein. All materials, equipment and construction methods shall be in conformance with the Indiana Department of Transportation (INDOT) Standard Specification book dated 1999. In Place Material: Prices for materials in place shall include the cost of all labor, equipment, materials and supervision required to furnish, haul, place and compact the specified materials in a workmanlike manner in accordance with the specifications. The in-place bid price shall include the cost of surfacing approaches as required to provide for a smooth transition to existing pavement surfaces. Preparation of Site: All sites will be completely prepared by the Town, including all grading, milling, patching, cleaning, structure adjustments, berming, cleanup and all other work required to prepare the site to receive paving materials. Inspection and Testing: The Town shall have the right to reject defective materials and/or workmanship. The Town may consider all work not in conformance with the specifications as being defective. The Town shall have access to the bidder's plant and/or job sites during production and placing of materials for the purpose of inspection. Samples of materials may be obtained from time to time as determined by the Town for testing by an independent laboratory to determine compliance with the specifications. The cost of sampling and testing will be borne by the Town. Rejected materials and/or workmanship shall, at the option of the Town, be satisfactorily corrected in place; or subject to a reduction in price; or removed and replaced with work conforming to the specifications at no additional cost to the Town . Unit Prices: Unit prices are requested for the following materials: Bid Item Unit INDOT Specification Reference HMA Surface 9.5 mm TON In-Place & FOB 402 <300,000 ESAL HMA Intermediate 12.5 mm or 19.0mm TON In-Place & FOB 402 <300,000 ESAL HMA Base 25.0 mm TON In-Place & FOB 402 <300,000 ESAL Seal Coat Type 2 (Single) SY In-Place 404 Seal Coat Type 5 (Double) SY In-Place 404 Prime Coat GAL In-Place 405 Tack Coat GAL in-Place 406 Asphalt Cold Patch Mix TON FOB 403 or Alternates Asphalt Escalation/De-Escalation: Bidders shall have the right to increase or decrease the contact unit price in an amount equal to the bidder's increase or decrease in costs of petroleum asphalt occurring subsequent to the date on which such bids are submitted (hereinafter referred to "Base Date") to the board having authority to award contacts. Any increase or decrease in the bidder's cost of materials and supplies after the Base date shall be determined monthly, and shall be verified by proper documents furnished to the responsible awarding board, which shall include proof of price to the bidder from the bidder's source of supply. The Base Date cost of asphalt materials subject to escalation shall be submitted with the unit bid prices at the time of bidding. All bids shall be property and completely executed on Form B-12 which can be obtained at the town office. The successful bidder will also be required to comply with the anti-discrimination provisions of I.C. 5-16-6-1. Bids shall be received until 4:00 p.m., Monday, April 27, 2009 at the Clerk-Treasurer's office of 1310 Park Avenue, Winona Lake, Indiana. Bids will be opened at the regular Town Council Meeting on April 28, 2009 at 7:15 a.m. The Town reserves the right to reject any and all bids, delete any portions or waive any informality in the bidding. Retha S. Hicks, Clerk-Treasurer Town of Winona Lake m26, a2
