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REQUEST FOR QUALIFICATIONS TOWN OF MENTONE, INDIANA STORMWATER IMPROVMENTS In order to comply with the Office of Community and Rural Affairs and related requirements regarding competitive negotiation of engineering/architectural services, the Town of Mentone is seeking Statements of Qualifications for the provision of engineering/architectural services relating to the completion of a Stormwater Improvement Project. Description of Project: The project will consist of site control, engineering design and layout services. The Town is seeking possible funding to complete the project through the Office of Community and Rural Affairs. Description of Services Needed: Professional engineering and/or architectural services are needed to prepare the schematic design and construction documents for the proposed project. The preliminary Scope of Services includes the following full phase architectural services: •Schematic Design Phase •Design Development Phase •Contract Documents Phase •Bidding Documents •Construction Administration Type of Contract: The Town of Mentone will negotiate a "lump sum" (fixed price fee) or a "cost reimbursement"type of contract for these services. All services will be stated on the cost reimbursement basis (hourly rate and maximum hours fixed). The cost reimbursement contract will have a "not to exceed"clause that will limit the allowable fees charged in connection with these services through close out. Federal Requirements: Prospective offerors should be advised that the selected firm must comply with the following federal requirements: 24CFR Part 85.36; Title VI of the Civil Rights Act of 1964; Conflict of Interest (35CFR Part 570); Access to records; Executive Order 121138 - Women Business Enterprise Policy; Architectural Barrier Act of 1968; Age Discrimination Act of 1975; Section 3 Clause - Housing and Urban Development Act of 1968; Section 504 - Rehabilitation Act of 1973; Retention and Custodial Requirements (24CFR Part 85.42); Executive Order 11063; Affirmative Action Program/Plan; Davis Bacon and Related Acts. The Office of Community and Rural Affairs has a combined 10% MBE/WBE goal for all projects. Rate of Proposals/Qualifications: The proposal must include sufficient information regarding qualifications and determine that the engineer/architect is qualified and experienced in the planning and construction of rehabilitation projects. Do not include a proposed fee with the proposal, as this is a qualification based selection process. The proposal should include the following: 1) Name, address and brief description of the firm. 2) A description of expertise, experience and resources directly relevant and available for the proposed project. 3) A list of similar projects previously completed. 4) A list of references. 5) Resumes of professional staff members that will work on this project. 6) Name of person to be in charge of project. 7) Description of scope of services. 8) Description of firm's approach to the project and how it intends to provide the full range of engineering services necessary to assure the correct, complete and timely execution of the project to the satisfaction of the Town of Mentone and in full compliance with federal and state laws, rules and regulations. The proposal shall also provide the following information: name, title, address, and telephone number of individuals with the authority to negotiate and bind the proposer contractually, and who may be contacted during the period of proposal evaluation. Award of Contract: Proposal evaluation criteria shall include the following: 1) Specialized experience or technical expertise of the organization and its personnel in connection with the scope of services to be provided and complexity of the project. (Rank 1-10, Weight = 10) 2) Past record of performance on contracts, including quality of work, timeliness and cost control. (Rank 1-10, Weight = 10) 3) Capacity of the organization to perform the work within the limitations, taking into consideration the current planned workload of the firm. (Rank 1-10, Weight = 9) 4) Familiarity of the organization with the Town of Mentone, this type of project and problems applicable to the project. (Rank 1-10, Weight = 8) If you are interested in providing the required services, please note that the Statement of Qualifications and four (4) copies from each prospective organization must be received by the Barbara Ross, Clerk-Treasurer, Town of Mentone, 201 W. Main Street, P.O. Box 562, Mentone, IN 46539 no later than 1:00 p.m. (local time) on March 8, 2010. Each Statement of Qualifications will be reviewed for completeness and clarity according to the above criteria. Interviews are expected to be held on March 11, 2010. The Town of Mentone may or may not negotiate the fee schedule with one or more offers. The Town of Mentone reserves the right to reject any and/all proposals. The Town of Mentone is an Equal Opportunity Employer. The contract is tentatively scheduled to be awarded by the Town of Mentone in March 2010 For additional information, please contact Christi Pappano, Kenna Consulting & Management Group, Inc., 6321 S. East Street, Indianapolis, Indiana 46227, or by phone between the hours of 8:00 a.m. and 4:00 p.m., local time, at (317) 781-1651. Approved for Publication Tim Croy, Town Council President f5 Approved for Publication: Tim Croy, Town Council President
