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A bid contract for a new chapel in Oakwood Cemetery was ruled incomplete last month by the Warsaw Board of Public Works and Safety. Thursday, the Cemetery Board addressed the issue.
The contract was ruled incomplete because no amount was filled in on the contract and important dates were omitted.
"They (Ideal Construction) were a little careless," City Attorney Mike Valentine said last month.
"So we're going to have to re-bid it," Valentine said last month, "which means re-advertise."
Cemetery Sexton David Shaw said Thursday the board opened the bids for the chapel June 6.
"We had one bid which was Ideal Construction, the one we've been working with, and he forgot to fill in a few lines (on the contract)," Shaw said Thursday.
Cemetery Board President Warren Tatter asked if Ideal Construction was the only bid.
Shaw said yes and "hopefully he's got everything." He said the bid bond was correct but the amount was left blank.
Shaw said Ideal Construction was "called and reminded to make sure (they) fill in all the blanks."
The contract will be reviewed by the Board of Works today.
"If it's approved, we'll have to get with the guys from Ideal Construction," Shaw said. "We really can't do much until (then)."
In other business:
• Board member Bob Sandy made a motion to restrict monument size in Babyland. Sizes will be limited to 22 inches by 10 inches by 24 inches, including the base. Board members unanimously approved Sandy's motion.
• Rules and regulations regarding monument size were previously enforced by board members April 6. Thursday, Tatter questioned the board on the status of the enforcement.
The initial problem involved Wearly Monuments, Muncie. A sales representative from Wearly Monuments failed to comply with monument size restrictions set by the Warsaw Cemetery Board.
The problem was a "chain of events that shouldn't have happened," Wearly representative Charles Smith said in April.
The monument was 12 inches oversized and board members requested April 6 that the monument be brought into compliance with rules and regulations.
Tatter asked Thursday if the problem was taken care of.
"It's all done," Shaw said. "We did it a couple days after we had our last board meeting."
• Shaw informed the board that an ordinance went "through for the fees that we've been working on for quite a while."
Shaw said anyone requesting "the foundation pulled out or anything anymore, it will be $25 an hour (or) however long it takes us with a minimum of $25 for any extra-curricular work or whatever we do out here."
He said the fees were previously discussed by the board and "were finally approved by the Board of Works. So we can start charging."
• Sandy reminded Shaw to discuss the new fence in the cemetery. The fence was installed to help keep deer out of the cemetery.
"The fence out here is really helping out," Shaw said. "We haven't had any more problems with the flower beds (either.)"
• Shaw also presented a bid from Jon's Services, Pierceton, for a septic system.
Shaw received the bid Thursday from Jon Hornsby. He said Hornsby "did a couple water lines out for us last year" and there will be "a couple new water lines next year."
The bid included a pump on rail system, a 100-gallon tank and an inside alarm. The bid total was $2,845 and includes material and labor.
Material and labor for replacing the water line that runs under the new chapel (up to 300 feet) is $550.
"We're going to be putting the chapel (up and) there's going to be pavement on both sides of the building," Shaw said. "Other than that, I'm trying to keep up with the mowing. We got a lot of hay out here."
The Warsaw Cemetery Board includes: President Warren Tatter, Secretary Ellen Hoffer, Lewis Dobbins, Bob Sandy and Sexton David Shaw. Trish Brown is the city council representative and nonvoting member of the board.
