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ADVERTISEMENT FOR BIDS NOTICE IS HEREBY GIVEN, that the Town of Mentone, Indiana, by and through its Town Council, hereinafter referred to as the Owner, will receive sealed proposals for the Town of Mentone, Indiana North Interceptor Storm Sewer Improvements which will consist of the following improvements: The installation of approximately 4,069 lineal feet of 36-inch storm sewer pipe; 586 lineal feet of 24-inch storm sewer pipe; 1,083 lineal feet of 12-inch storm sewer pipe; twenty-four manholes; seventeen inlets; and, incidental items associated with the work. The project includes a state highway and railroad crossing. Sealed proposals sent by delivery service for which receipt by Owner is documented in care of the Town of Mentone, 201 West Main Street, Mentone, Indiana 46539 or delivered in person will be considered by the Owner at a public meeting called to receive such proposals, provided the proposals are delivered prior to the start of the public meeting, at 2:00 p.m., local prevailing time, on Thursday, February 24, 2011, at 201 West Main Street, Mentone, Indiana. Proposals received after the bid opening process has begun will be returned unopened. A Pre-Bid Conference will be held at 10:00 a.m., local prevailing time, on Friday, February 11, 2011, at the Mentone Town Hall located at 201 West Main Street, Mentone, Indiana. The work to be performed and the proposals to be submitted, including any and all separate and combination proposals, shall include sufficient and proper sums for all General, Construction, Mechanical, Electrical, Installation, Labor, Materials, Tools, Equipment, Taxes (both Federal and State), Permits, Licenses, Insurance, Service Costs, and so forth, incident to and required for the construction of the facilities. All materials furnished and labor performed incident to and required for the proper and satisfactory execution of the contracts shall be furnished and performed in accordance with the requirements of the contract documents as defined in the General Conditions of the Construction Contract, and any addenda thereto, prepared by the Engineer, EMANS Engineering. Said Bid Documents are on file with the Owner, Town of Mentone, Eric Carlin, 201 West Main Street, Mentone, Indiana 46539, 1-574-353-7554. One (1) copy each of the drawings and Construction and Bidding Manual documents may be obtained from the Mentone Clerk-Treasurer upon receipt of a check payable to EMANS Engineering, in the following amount: $150.00. Each proposal must be enclosed in a sealed envelope bearing the title of the project and the name and address of the Bidder. Each Bid shall be accompanied by a Certified Check or acceptable Bidder's Bond made payable to the Owner, in a sum of not less than five percent (5%) of the total amount of the highest aggregate proposal, which check or bond will be held by the Owner as evidence that the Bidder will, if awarded a contract or contracts, enter into the same with the Owner upon notification to do so within fifteen (15) days of said notification. Approved Performance and Payment Bonds guaranteeing faithful and proper performance of the work and materials, to be executed by an acceptable surety company, will be required of each contractor at the time he executes his contract. The bonds will be in the amount of one hundred percent (100%) of the contract price and must be in full force and effect as described in the General Conditions, Article 5. If the Successful Bidder fails to execute and deliver the Agreement and furnish the required contract security within fifteen days after the Notice of Award, Owner may annul the Notice of Award and the Bid security of the Bidder will be forfeited. Proposals shall be properly and completely executed on (1) Bid form provided by the Engineer and (2) Form No. 96, Contractor's Bid for Public Works (current Revision), provided by and executed by the Bidder, all as required by statute. No consideration for escalation on prices can be considered, and, therefore, contractors are advised to not include any such escalation clauses in their proposals for this project. A conditional or qualified bid will not be accepted. Award will be made to the low, responsive, responsible Bidder and must be approved by the Indiana Office of Community and Rural Affairs. Wage rates on this project shall not be less than the prescribed scale of wages as determined in accordance the Federal wage scale published by the U.S. Department of Labor as being in effect at the time of the Bid. The bidder's attention is also called to the "Minority/Women Business Participation" requirements. The Office of Community and Rural Affairs has adopted a State goal of 10% participation for minority and female-owned businesses for construction-related or purchase-related contracts for the work. The Contractor must meet guidelines and practices established by the Indiana Office of Community and Rural Affairs and appropriate Federal regulations including: 1) Executive Order 11246; 2) Section 3 of the Housing and Community Development Act of 1968 as amended; 3) Certification of Non-Segregated Facilities; 4) OMB Circular A-102; 5) Title VI of the Civil Rights Act of 1964; 6) Section 504, Rehabilitation Act of 1973; 7) Age Discrimination Act of 1975; 8) Executive Order 12138; 9) Conflict of Interest Clause; 10) Retention and Custodial Requirements for Records Clause; 11) Contractors and Subcontractors Certifications; and others that may be appropriate or necessary. In addition, the Contract Division procurement is subject to the Federal Regulations contained in the OMB Circular A-102, Sections B and O and the State of Indiana requirements contained in IC-36-1-9 and IC-36-1-12. The Owner reserves the right to waive any informalities or minor defects in bids or bidding procedure, or reject any and all bids, or to accept any bid as may be lowest or most responsible as exclusively determined by the Owner. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. No bidder may withdraw a bid within 60 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period; the time may be extended by mutual agreement between the Owner and the Bidder. Any contract(s) awarded under this Advertisement for Bids are expected to be funded in part by a grant from the Department of Housing and Urban Development, as administered by the Indiana Office of Community and Rural Affairs through its Disaster Recovery Allocation 2 Program. Neither the United States nor any of its departments, agencies or employees is or will be a party to this Advertisement or Bids or any resulting contract. TOWN OF MENTONE TIM CROY, TOWN COUNCIL PRESIDENT f1,8
