City of Warsaw Public Works

REQUEST FOR PROPOSALS/QUALIFICATIONS

PUBLIC WORKS NEW FACILITY PROJECT – PHASE I

CITY OF WARSAW, INDIANA

I. PROJECT INTRODUCTION:    

    In accordance with IC 5-23, et seq., the City of Warsaw, Indiana (City), invites any and all qualified parties to submit Statements of Proposal/Qualifications under a public-private partnership, to finance, operate, and/or construct new public works facilities in Warsaw, Indiana. City will make a selection pursuant to this RFP/Q based upon the qualifications and experience of the proposing team. The ultimate scope of work to be performed by the selected team will be considered and determined in the context of a post-selection scoping period. Such scope may include some or all of the above-listed items, and nothing in this Request for Proposals shall be construed as the promise of a particular aspect of work. Moreover, nothing in this Request for Proposals/Qualifications shall prevent the City from ultimately electing to proceed under a Construction Manager as Constructor delivery. The City is committed to utilizing local contractors and labor, and proposers should take such commitment into consideration.

II. PROJECT SCOPE:

General:

    Selected Offerors to develop, design, build, operate and finance the development and construction of new facilities for the City’s Public Works Department operations at the current campus located at 794 W. Center Street. 

    The proposed facilities to be developed as part of Phase I are grouped into 3 distinct “sub-projects”, referred to as Project A, Project B, and Project C.  The general components to be included with each Project are further described below, as well as shown in the general proposed locations on the attached Site Plan Exhibits.

• Project A:  General Shop, Staff Support, Administrative, and Paving Garage

• 1)  General Shop:  Approximately 20,000 SF

• Stores 3 payloaders, 3 skid loaders, 2 excavators, 22 Pick-up/Dump Trucks, 3 Tandem Dump Trucks

• Large Tool Crib (40’ deep)

• Storage Room (40-60’ deep)

• 2)  Administrative Offices:  Approximately 3,000 SF

• Entry/Lobby/Reception

• 6 offices

• 1 Conference Room

• 4 restrooms

• 3)  Staff Support:  Approximately 2,500 SF

• 4 Restrooms w/ showers

• Kitchen / Break Room

• 2 Locker Rooms

• 4)  Paving Garage:  Approximately 4,000 SF

• 6 Bays with 12’W x 14’H Doors

• Project B:  Mechanics Shop and Wash Bay

• 1)  Mechanics Shop:  Approximately 20,000 SF

• 10 Bays (20’x80’) with 12’W x 16’H Doors

• Includes OH Crane in Fabrication Bay

• Parts Storage Loft

• 1 Office, 1 Break Room, 2 Restrooms, 2 Locker Room

• 2)  Wash Bay:  Drive Through 30’ x 80’ 

• 2 pressure washers and 2 exhaust fans

• 16’W x 20’H Doors

• 30’ Min ceiling, automatic underbody spray, catwalks on both sides

• Project C:  Brine Truck Garage and Brine Making Area

• 1)  Brine Making Area:  Approximately 2400 SF

• Include 2 - 14’W x 16’H Doors

• Capacity to store 25,000-30,000 gallons of brine

• Adjacent to Salt Barn and may require conveyor.

• 2)  Brine Truck Garage:  Approximately 4,000 SF

• Stores 6 brine spray trucks

• 12’W x 14’H Doors

• Connected to Brine Making Area

III. PROPOSAL EVALUATION:

    The City will form a committee to review the proposals received.  The criteria which will be utilized in evaluating proposals is as follows:

• Experience developing similar projects, particularly using the BOT process (30pts)

• Local preference; demonstrated ability and capacity to perform the work (20pts)

• Reputation, as indicated by references, for performing this type of work (20pts)

• Project Approach / Process of development of similar projects (15pts)

• Proposed fees during the scoping period and expected Terms on proposed financing (15pts)

IV. PROPOSALS

   Please respond to the following requests:

• A description of the project team including the project lead, financing partners, and construction team.

• List at least three (3) similar projects you have financed and constructed.  Include names, telephone numbers and addresses to be used as references to the listed projects.

• A proposed schedule for the project, including proposed dates to commence scoping period, review facility design, arrive at guaranteed maximum price, close on financing, commence construction, substantially complete construction, and convey the completed facility to the City.

• Proposed/suggested approach to the project, including financing terms and conditions.

• Please identify fees that may be requested during the scoping process.  You may offer hourly rates, an overall lump sum, or multiple lump sums segregated by task.

• A rough pricing document (to be sealed in a separate envelope) to explain the order of magnitude of a project of this nature along with a description of the proposed financing solution.

V. General Conditions

   It should be understood that:

• The City reserves the right to reject any and all Statements of Proposals/ Qualifications at its sole discretion. 

• The City does not require submission of a certified check or other evidence of financial responsibility with a proposal. 

• All proposed BOT developers will be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals. The City may enter into discussions with proposed BOT developers to clarify and assure a full understanding of proposals.

• The City may refuse to disclose the contents of the Statements of Proposals/ Qualifications during discussions with eligible proposed BOT developers.

• Proposing firms shall not contact City officials (with the exception of City Engineer, Aaron Ott, as indicated below), City Council members, or members of any other voting body.  All correspondence and questions for this RFP/Q should be handled through the City Engineer, as follows:

Aaron Ott                email:    aott@warsaw.in.gov

Warsaw City Engineer        phone:   (574) 372-9548

102 South Buffalo Street

Warsaw, IN  46580

• The City reserves the right to combine components and partners of various proposers in order to assemble its preferred team. No proposer shall claim an exclusive right to any component or prospective partner.

• The City reserves the right to enter into a Scoping Agreement with an offeror for preliminary design and development services prior to closing on an agreement to move forward with the Project. After the Scoping period, the City shall either make a recommendation to award the public-private agreement to an offeror, engage another proposer, or terminate the request for proposal process. 

• Anticipated timeline:

First Advertised/Issued                           September 22, 2023

Q&A Period                                                            September 25 – October 18 

Submission Deadline                                                  October 25

Internal Review/Finalists Presentations                    October 26 – November 3 

• Submittal:  An electronic PDF of the Statement of Proposal/Qualifications should be emailed to:

     Aaron Ott, City Engineer

     Email:  aott@warsaw.in.gov

    Proposals must be received by 4:00 pm EST on Wednesday October 25, 2023

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