NOTICE OF SOLICITATION
OF BIDS FOR GARBAGE PICK UP BY
THE TOWN OF WINONA LAKE, INDIANA
Notice is hereby given that the Town of Winona Lake, Indiana is now soliciting bids for up to a five (5) year period beginning November 1, 2024 and if selected for the full five years, ending 11:59 p.m. October 31, 2029 for the following services in accordance with the Specifications for the Collection and Disposal of Refuse and Recyclables on file in the office of the Clerk-Treasurer of the Town of Winona Lake, IN, 1310 Park Avenue, Winona Lake, Indiana 46590:
I. Collection and Disposal of Refuse, and
II. Collection and Disposal of Recyclables
As is provided in said Specifications Bids, available in the Town Office from the Town Manager, bids may be submitted for either the Refuse service or the Recyclable service separately. The Town may contract for the Refuse service from one bidder and the Recyclable service from another bidder. Bids may be submitted on an annual or monthly basis.
Bidders must submit along with their bid:
1. A financial statement, a statement of experience, the bidder’s proposed plan or plans for performing the contract, and the equipment that the bidder has available for the performance of the contract. The statement shall be submitted on forms prescribed by the state board of accounts including but not limited to Form 96.
2. An affidavit that the bidder has not entered into a combination or agreement:
(i) relative to the price to be bid by a person; (ii) to prevent a person from bidding; or (iii) to induce a person to refrain from bidding; and (iv) that the bidder’s bid is made without reference to any other bid.
Further provisions and requirements are as follows:
Except as is otherwise provided in IC 5-22-16.5, a bid by any person or business who is on the list as set forth in the statute, or has investment activities in Iran is a non-responsible bidder.
The contract to be signed with Town Council by the successful bidder, will among other things, require the bidder to:
1. Provide a performance bond with acceptable surety or an acceptable certified check or cash in the amount of two (2) months of service.
2. Furnish proof of and maintain the insurances as required by the specifications, including but not limited to: (I) public liability, property damage and personal injury insurance with policy limits of not less than $5,000,000.00 per occurrence; and (ii) worker’s compensation insurance.
3. Comply with I.C. 22-5-1.7 and in accordance with said law, to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the E-Verify program unless the E-Verify program no longer exists; and
4. Sign an affidavit affirming that the contract (bidder) does not knowingly employ an unauthorized alien.
5. Certify in writing that it is not engaged in investment activities in Iran, as required by IC 5-22-16.5, except as is otherwise provided in said statute.
All bids are to be sealed. The sealed bids may be presented at the meeting. Also, Sealed Bids may be submitted in advance by mail or delivery to the office of the Clerk-Treasurer of the Town, but are to be clearly marked “Sealed Bid- Refuse”. Mailed Bids shall be addressed to the attention of the Clerk-Treasurer, P. O. Box 338, Winona Lake, Indiana 46590.
The Sealed Bids will be opened, read aloud, and taken under advisement on September 26, 2024 at 3:00 p.m. at a public meeting at the Winona Lake Town Hall located at 1310 Park Avenue, Winona Lake, Indiana. Then the Town Council at a public meeting may award the bids as provided by statute, take the bids under further advisement, or reject all bids. The Town further reserves the right to delete any portion of a bid to and to waive any informality in the bidding to the extent not prohibited by law.
Dated: September 6, 2024
Heather James, Clerk-Treasurer
Town of Winona Lake, Indiana
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