Jasper County Surveyor
January 6, 2023 at 1:29 p.m.
By -
Friday, December 19,2022
The Johnson County Drainage Board does hereby invite sealed bids for the spraying of legal drains in Johnson County Indiana. Sealed bids will be received at the Johnson County Surveyor's Office, 86 W. Court Street, Franklin Indiana 46131, until 6:00 p.m. (Eastern Time) on Tuesday, February 7th, 2023. At that time bids will be publicly opened by the Johnson County Drainage Board, and read aloud at its regular scheduled February meeting, of 6:00 p.m. in the West Annex Auditorium, 86 W Court Street, Franklin, Indiana 46131. The public will be able to attend said opening.
This will be a 2 year contract for the spray season of 2023 and 2024, with an option for 2025.
If the Johnson County Drainage Board elects to exercise this option to renew, then the compensation provided for shall be increased in an amount equal to five percent (5%) for the year 2025.
Also, each bidder shall submit with their bid, proof of insurance in the amount as follows:
1) Personal Injury: $ 300,000.00 -per person
$ 1,500,000.00 - per incident
2) Property Damage: $ 300,000.00
The Work of Project consists of but is not necessarily limited to the following:
1) All work is to be completed between the dates of May 1, 2023 and June 15, 2023 (if unfavorable weather conditions exist a two week extension may be granted);
2) All ditch banks shall be sprayed from the water's edge to a point approximately 10 feet beyond the top of the bank;
3) The products used must be registered for sale and use within the state of Indiana as verified from the Office of Indiana State Chemist. The products used and the method of application must also be approved by the Johnson County Surveyor. Only those products labeled for use on and around Non-irrigation ditch banks will be allowed to be used. Please include the materials to be used in the herbicide mix - all chemical names and amounts per 100 gallons of water;
4) The contractor shall guarantee a 90% weed and brush kill;
5) The contractor shall conduct his work so as to avoid any damage outside the ditch right-of-way. Any damage outside the ditch right-of-way, resulting from the contractors operations, shall be the sole responsibility of the contractor;
6) The contractor will be held responsible for all damage occurring during the performance of and up to 2. years from date of start of work, said responsibility will continue even though partial payments may have been made under the contract. The contractor will be held liable for all damages that may occur to persons, property, animals or vehicles arising from defective apparatus or any negligence on the part of himself or his employees. The contractor is hereby expressly bound to indemnify and save harmless the County, the Drainage Board, the Surveyor and their agents and employees, from defense thereof including attorney fees, of any nature and, description arising out of any claim or suit brought against the said County Drainage Board or Surveyor for, or on account of, any injuries or damages received or sustained by any party by or from any act or omission of the said contractor or agents occurring in the performance of said work or by or account of any act or omission of said contractor or his agent. The contractor is hereby expressly bound to appear and defend all such suits or actions and to hold the Drainage Board and the Surveyor harmless from any loss on account of such suits or action.
7) The contractor shall be licensed by the State of Indiana for the work specified. The contractor shall submit a photocopy of his license with his bid;
8) The contractor agrees that the Board may terminate this contract at any time with just cause. Just cause may include, but shall not be limited to, improper application, loss of license, loss of insurance, identifiable liability for damages, or other limiting factors. The contractor will be compensated for documented expenses to date upon termination of this contract by the Board;
9) The contractor shall be responsible for having the necessary equipment to spray all areas to be treated (i.e. all-wheel-drive spray equipped skidder type vehicle with pneumatic tires and a 500 gallon minimum capacity, extended hose and backpack).
10) Attached is a list of the thirteen (13) legal drains/watersheds and their respectful lengths for both 2023 and 2024 along with a Johnson County map showing their locations.
Contract Documents, including maps, specifications and bid forms are available to be viewed at the Johnson County Surveyor's Office. Bids are to be submitted on the forms furnished within the contract packet with the required bond and/or check, properly executed in accordance with the directions contained in the Instructions to Bidders.
An executed notarized non collusion affidavit must be submitted with the bid bond or certified check in the amount of 5% of the bid must be submitted with the bid. (bond should be based on your projected total project cost)
A 125% PERFORMANCE BOND WILL BE REQUIRED BEFORE SIGNING OF THE CONTRACT
A pre-bid meeting will be held prior on January 20th, 2023 at 10:00 a.m. (Eastern Time) in the office of the Johnson County Surveyor, to familiarize Bidders with this Project. All prospective bidders are asked to attend the meeting.
The Contract will be awarded at 6:00 p.m. during the March 7th 2023 Regular Johnson County Drainage Board Meeting , based on the lowest responsive, and responsible Bid. The Johnson County Drainage Board reserves the right to reject any and all bids or waive any informality or technicality in any bid.
Published by the authority of the Johnson County Drainage Board, attention J. Gregg Cantwell, Johnson County Surveyor, 86 W Court Street, Franklin, Indiana 46131. Phone: 317 346-4341
DITCH SPRAYING SPECIFICATIONS
1. Each contractor shall visit the site of the proposed work and fully acquaint himself with the existing conditions which could affect the successful completion of the work. The contractor shall not be relieved of any obligation under the contract, because of his failure to receive or examine any legal instrument or because of his failure to visit the site of the work. ·
2. The lengths of the drains, as shown on the attached list, are believed to be accurate. The lengths and/or locations of the drains may be determined from the attached maps, or from the Johnson County Surveyor's Office, 86 West Court Street, Franklin, IN 46131.
3. "Drainage Board" as appears in these specifications is the Johnson County Drainage Board and their agents or representatives. "Surveyor" as appears in these specifications is the Johnson County Surveyor or his agents.
4. The equipment used to apply herbicides to ditch banks shall consist of a vehicle capable of traversing rough terrain. The vehicle shall have four-wheel drive. Tires shall be adequate to provide flotation and traction over varying terrain and shall be designed to provide the maximum possible protection against punctures. The vehicle shall have an engine with a minimum rating of fifty (50) horsepower. The transmission shall have adequate gear ratios to provide for varying application and transport speeds. The driver shall be located in a position to have maximum visibility of both the traveling area and the spraying operation. Rollover protection shall be provided for both the driver and the applicator. Optional equipment is a front mounted hydraulically controlled blade suitable for pushing brush and small obstacles from the travel path.
5. A spray tank capable of holding not less than five hundred (500) gallons of liquid shall be firmly mounted on the spray vehicle. The main pump shall consist of a piston pump with a minimum operating range of fifty (50) to six hundred (600) psi of pressure with adequate capacity to facilitate the placement of herbicide mixtures. Application should primarily be done through a boom mechanism to achieve a continuous broadcast. A pressure regulator shall provide a flexible range of pressure control to the handgun and boom mechanism to insure proper coverage of the target vegetation. The spray material shall be delivered through state of the art handguns and boom arrangements. A platform from which spraying can be performed shall be designed to permit the application of spray material from either side of the vehicle and set at a height to facilitate the proper placement of the spray mixture with a minimum amount of overspray and drift.
6. Please also include a list of equipment to be used for the project along with color photos of the spraying equipment to be used.
JOHNSON COUNTY SPRAY MAINTENANCE
FEET BY YEAR WATERSHED 2023 2024 2025
ROUSE 17,750
MONTAGUE 42,500
BANTA RAGSDALE 5,800
PR GRIFFITH 10,600
TOM CAMPBELL 8,800
EM FISHER 9,700
TROUT 9,300
TROUT II 6,800
HURR -GRIF 10,200
HURRICANE- north 8,500
Wm FISHER 17,000
PROVINCE 100
TRACY- east 1,300
FISH- TUCK- SHIPP 7,100
RYKER 11,500
AMITY 32,500
RAGSDALE 6,800
HURRICANE- south 19,000
CANARY 29,500
ADDIE VANDIVIER 800
HAZELETT 5,150
HEROD 9,000
WS VANDIVIER 5,100
COVERT DEER 3,050
BOLES 1,725
SHUCK 1,800
GRUBBS 7,000
LEE PARK 15,500
VILLA HEIGHTS 1150
MARY SUTTON 2075
JOHN PARK 4700
LW JONES 9825
ROBARDS PRUNER 9900
RA ALEXANDER 12,350
BREWER 11,000
EAST GRASSY 15,900
SHEEK 2,400
TRACY- west 38,600
TOTALS 148,350 133,025 130,400
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Friday, December 19,2022
The Johnson County Drainage Board does hereby invite sealed bids for the spraying of legal drains in Johnson County Indiana. Sealed bids will be received at the Johnson County Surveyor's Office, 86 W. Court Street, Franklin Indiana 46131, until 6:00 p.m. (Eastern Time) on Tuesday, February 7th, 2023. At that time bids will be publicly opened by the Johnson County Drainage Board, and read aloud at its regular scheduled February meeting, of 6:00 p.m. in the West Annex Auditorium, 86 W Court Street, Franklin, Indiana 46131. The public will be able to attend said opening.
This will be a 2 year contract for the spray season of 2023 and 2024, with an option for 2025.
If the Johnson County Drainage Board elects to exercise this option to renew, then the compensation provided for shall be increased in an amount equal to five percent (5%) for the year 2025.
Also, each bidder shall submit with their bid, proof of insurance in the amount as follows:
1) Personal Injury: $ 300,000.00 -per person
$ 1,500,000.00 - per incident
2) Property Damage: $ 300,000.00
The Work of Project consists of but is not necessarily limited to the following:
1) All work is to be completed between the dates of May 1, 2023 and June 15, 2023 (if unfavorable weather conditions exist a two week extension may be granted);
2) All ditch banks shall be sprayed from the water's edge to a point approximately 10 feet beyond the top of the bank;
3) The products used must be registered for sale and use within the state of Indiana as verified from the Office of Indiana State Chemist. The products used and the method of application must also be approved by the Johnson County Surveyor. Only those products labeled for use on and around Non-irrigation ditch banks will be allowed to be used. Please include the materials to be used in the herbicide mix - all chemical names and amounts per 100 gallons of water;
4) The contractor shall guarantee a 90% weed and brush kill;
5) The contractor shall conduct his work so as to avoid any damage outside the ditch right-of-way. Any damage outside the ditch right-of-way, resulting from the contractors operations, shall be the sole responsibility of the contractor;
6) The contractor will be held responsible for all damage occurring during the performance of and up to 2. years from date of start of work, said responsibility will continue even though partial payments may have been made under the contract. The contractor will be held liable for all damages that may occur to persons, property, animals or vehicles arising from defective apparatus or any negligence on the part of himself or his employees. The contractor is hereby expressly bound to indemnify and save harmless the County, the Drainage Board, the Surveyor and their agents and employees, from defense thereof including attorney fees, of any nature and, description arising out of any claim or suit brought against the said County Drainage Board or Surveyor for, or on account of, any injuries or damages received or sustained by any party by or from any act or omission of the said contractor or agents occurring in the performance of said work or by or account of any act or omission of said contractor or his agent. The contractor is hereby expressly bound to appear and defend all such suits or actions and to hold the Drainage Board and the Surveyor harmless from any loss on account of such suits or action.
7) The contractor shall be licensed by the State of Indiana for the work specified. The contractor shall submit a photocopy of his license with his bid;
8) The contractor agrees that the Board may terminate this contract at any time with just cause. Just cause may include, but shall not be limited to, improper application, loss of license, loss of insurance, identifiable liability for damages, or other limiting factors. The contractor will be compensated for documented expenses to date upon termination of this contract by the Board;
9) The contractor shall be responsible for having the necessary equipment to spray all areas to be treated (i.e. all-wheel-drive spray equipped skidder type vehicle with pneumatic tires and a 500 gallon minimum capacity, extended hose and backpack).
10) Attached is a list of the thirteen (13) legal drains/watersheds and their respectful lengths for both 2023 and 2024 along with a Johnson County map showing their locations.
Contract Documents, including maps, specifications and bid forms are available to be viewed at the Johnson County Surveyor's Office. Bids are to be submitted on the forms furnished within the contract packet with the required bond and/or check, properly executed in accordance with the directions contained in the Instructions to Bidders.
An executed notarized non collusion affidavit must be submitted with the bid bond or certified check in the amount of 5% of the bid must be submitted with the bid. (bond should be based on your projected total project cost)
A 125% PERFORMANCE BOND WILL BE REQUIRED BEFORE SIGNING OF THE CONTRACT
A pre-bid meeting will be held prior on January 20th, 2023 at 10:00 a.m. (Eastern Time) in the office of the Johnson County Surveyor, to familiarize Bidders with this Project. All prospective bidders are asked to attend the meeting.
The Contract will be awarded at 6:00 p.m. during the March 7th 2023 Regular Johnson County Drainage Board Meeting , based on the lowest responsive, and responsible Bid. The Johnson County Drainage Board reserves the right to reject any and all bids or waive any informality or technicality in any bid.
Published by the authority of the Johnson County Drainage Board, attention J. Gregg Cantwell, Johnson County Surveyor, 86 W Court Street, Franklin, Indiana 46131. Phone: 317 346-4341
DITCH SPRAYING SPECIFICATIONS
1. Each contractor shall visit the site of the proposed work and fully acquaint himself with the existing conditions which could affect the successful completion of the work. The contractor shall not be relieved of any obligation under the contract, because of his failure to receive or examine any legal instrument or because of his failure to visit the site of the work. ·
2. The lengths of the drains, as shown on the attached list, are believed to be accurate. The lengths and/or locations of the drains may be determined from the attached maps, or from the Johnson County Surveyor's Office, 86 West Court Street, Franklin, IN 46131.
3. "Drainage Board" as appears in these specifications is the Johnson County Drainage Board and their agents or representatives. "Surveyor" as appears in these specifications is the Johnson County Surveyor or his agents.
4. The equipment used to apply herbicides to ditch banks shall consist of a vehicle capable of traversing rough terrain. The vehicle shall have four-wheel drive. Tires shall be adequate to provide flotation and traction over varying terrain and shall be designed to provide the maximum possible protection against punctures. The vehicle shall have an engine with a minimum rating of fifty (50) horsepower. The transmission shall have adequate gear ratios to provide for varying application and transport speeds. The driver shall be located in a position to have maximum visibility of both the traveling area and the spraying operation. Rollover protection shall be provided for both the driver and the applicator. Optional equipment is a front mounted hydraulically controlled blade suitable for pushing brush and small obstacles from the travel path.
5. A spray tank capable of holding not less than five hundred (500) gallons of liquid shall be firmly mounted on the spray vehicle. The main pump shall consist of a piston pump with a minimum operating range of fifty (50) to six hundred (600) psi of pressure with adequate capacity to facilitate the placement of herbicide mixtures. Application should primarily be done through a boom mechanism to achieve a continuous broadcast. A pressure regulator shall provide a flexible range of pressure control to the handgun and boom mechanism to insure proper coverage of the target vegetation. The spray material shall be delivered through state of the art handguns and boom arrangements. A platform from which spraying can be performed shall be designed to permit the application of spray material from either side of the vehicle and set at a height to facilitate the proper placement of the spray mixture with a minimum amount of overspray and drift.
6. Please also include a list of equipment to be used for the project along with color photos of the spraying equipment to be used.
JOHNSON COUNTY SPRAY MAINTENANCE
FEET BY YEAR WATERSHED 2023 2024 2025
ROUSE 17,750
MONTAGUE 42,500
BANTA RAGSDALE 5,800
PR GRIFFITH 10,600
TOM CAMPBELL 8,800
EM FISHER 9,700
TROUT 9,300
TROUT II 6,800
HURR -GRIF 10,200
HURRICANE- north 8,500
Wm FISHER 17,000
PROVINCE 100
TRACY- east 1,300
FISH- TUCK- SHIPP 7,100
RYKER 11,500
AMITY 32,500
RAGSDALE 6,800
HURRICANE- south 19,000
CANARY 29,500
ADDIE VANDIVIER 800
HAZELETT 5,150
HEROD 9,000
WS VANDIVIER 5,100
COVERT DEER 3,050
BOLES 1,725
SHUCK 1,800
GRUBBS 7,000
LEE PARK 15,500
VILLA HEIGHTS 1150
MARY SUTTON 2075
JOHN PARK 4700
LW JONES 9825
ROBARDS PRUNER 9900
RA ALEXANDER 12,350
BREWER 11,000
EAST GRASSY 15,900
SHEEK 2,400
TRACY- west 38,600
TOTALS 148,350 133,025 130,400
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