Bids Opened For Center Lake Shoreline Stabilization Project
March 5, 2022 at 12:13 a.m.
By David [email protected]
The bids were taken under advisement and tabled until the March 18 meeting when a recommendation will be made to the Board of Works.
G & G Hauling & Excavating, Warsaw, had a sealed base of $118,916.50. The other base bid came from The Stanger Group, out of Goshen, for $133,421.25.
City engineer James Emans said the engineer’s estimate for the project was $117,309. “So, it sounds like we got good pricing. We just want to make sure that all the documents are in order,” he said.
Board of Works member George Clemens made the motion to table the bids, with Warsaw Mayor Joe Thallemer providing the second. The motion was approved 2-0, with Councilman Jeff Grose absent.
Assistant to the Mayor Staci Young, representing the city’s IT Governance Committee, presented the Board with three agreements with MetroNet.
The first was to add phone service to the third floor of City Hall, including six personal phones and two conference phones, for $127.60 monthly or $1,519.20 annually.
“Currently, our service is only covering the basement and first two floors of the building,” she said. The phone service added to the third floor would support some city offices moving up there, as well as the entities that are leasing office space from the city.
“This looks like it would be an increase cost for the city, but you’ll see on the third agreement that I’m presenting - you may not notice it - but they’ve decreased the cost of that third agreement so that we are actually not seeing an increase in cost overall,” Young said. “We had some challenges, to say the least, getting to this point, and that was one of the things they were willing to do was not add this increased cost for this new service to our monthly charges.”
Thallemer said they were replacing the city phones at no charge. The Board approved the agreement.
Young then presented the second agreement with MetroNet to build out fiber service to the third floor of City Hall and to relocate all their fiber equipment from the locked closet it’s currently in to the secured server room. The project will require a one-time fee of $9,800.
After that agreement was approved, Young presented the third agreement with MetroNet to replace all phones citywide with newer models.
“We have gotten to the point where MetroNet no longer supports and uses the Cisco phones that we have, and so there have been issues with replacing phones that maybe were broken or we have a new employee come on and it takes a while to get a phone. It takes longer than it should to get a new phone for them. So MetroNet has agreed to replace all of our phones with their newest model, that they actually just rolled out a couple months ago, so we will be on their newest one moving forward,” Young explained.
Originally, MetroNet wanted to charge the city an additional $12,000 to replace the phones, she said, “and we negotiated that they needed to do that at no extra cost because it was their supply issue not our issues with the phones. So, this will not increase our costs and they actually reduced the cost of this monthly, overall phone contract by roughly $130 a month so that those third-floor phones that you just approved won’t increase our total costs.”
Thallemer said Young spent a lot of time on the negotiations and did a good job. The third agreement was approved 2-0.
In other business, the Board of Works approved:
• The closure of Buffalo Street between Center and Main streets from 11 a.m. to 11 p.m. March 17 for 110 Craft Meatery’s St. Patrick’s Day party. The event will be 4 to 10 p.m.
• The closure of Indiana and Buffalo streets from Market to Main streets and Center Street from Lake to Indiana streets on May 20 for the 17th annual Fat & Skinny Tire Festival. The road closures will be from 2 p.m. to midnight, with the event scheduled for about 5 to 11 p.m.
The Festival will be kicked off with a community bike road from Winona Lake to downtown Warsaw where there will be a BMX stunt show, kids activities, the beer tent and live music.
Thallemer said he was glad to have the event back after the COVID pandemic caused the event to be cancelled the last two years.
• The purchase of two parcels for the Anchorage Road project, including $29,930 to Anchorage Properties LLC for parcel 11 and $2,140 to SA Howell Sign Co. for parcel 14. The money will come out of the Economic Development Income Tax, with the cost submitted to the Indiana Department of Transportation for 80% reimbursement as the project is an INDOT 80/20 project.
• The maintenance agreement with Cummins Sales and Service for planned generator equipment maintenance for the fire and police departments. The fire department’s portion is $1,896.30 and the police department’s is $607.06. The Warsaw-Wayne Fire Territory Board approved it Tuesday.
• For the Warsaw Parks and Recreation Department to apply for an Indiana Arts Commission grant for 2022-23 for $5,000 to be used to continue the Summer Concert Series, as requested by Parks Superintendent Larry Plummer.
• An on-call engineering services contract between the city and Emans Engineering. Emans is retiring as city engineer and the agreement will help provide a smooth transition as his replacement is brought up to speed. The contract will allow for 129 hours of consulting services for 2022. Total cost will be $19,350 with an hourly rate of $150 per hour if the contracted hours are exceeded.
• The final plat for the Buffalo Street townhomes subdivision phase 1. The plat was reviewed and approved by the Plan Commission, as requested by City Planner Justin Taylor.
• Pay application No. 25 for the Lincoln neighborhood sidewalk project for preliminary engineering services by The Troyer Group for $3,690. Taylor said the project will be let soon.
• Police Chief Scott Whitaker’s request to pursue sealed quotes for the purchase of three Dodge Durango Pursuit vehicles.
• A contract with Christopher B. Burke LLC for $22,800 for oversight services for the Kelly Park pond revitalization project. The project will begin in early summer, according to Wastewater Utility Superintendent Brian Davison.
• A contract with Wessler Engineering for $115,500 for 2022 sanitary sewer rehabilitation support services, as requested by Davison.
• An agreement for services between the city and Warsaw Health Systems LLC for low-dose CT scans and chest x-rays as part of a wellness opportunity for full-time firefighters and officers, as requested by Human Resource Director Jennifer Whitaker. The agreement is good for three years.
She said, “We were awarded a cancer grant last year to help pay for this. And then if there’s any extra charges, the intent will be it will taken out of wellness through the trust.”
• Recognized Emans, who is retiring as the city engineer, with a round of applause and words of gratitude. Friday’s Board of Works meeting was Emans’ last. Aaron Ott is taking over as city engineer.
“James, thank you for your expertise and foresight,” Thallemer said. “We will all miss you. You know that.”
The bids were taken under advisement and tabled until the March 18 meeting when a recommendation will be made to the Board of Works.
G & G Hauling & Excavating, Warsaw, had a sealed base of $118,916.50. The other base bid came from The Stanger Group, out of Goshen, for $133,421.25.
City engineer James Emans said the engineer’s estimate for the project was $117,309. “So, it sounds like we got good pricing. We just want to make sure that all the documents are in order,” he said.
Board of Works member George Clemens made the motion to table the bids, with Warsaw Mayor Joe Thallemer providing the second. The motion was approved 2-0, with Councilman Jeff Grose absent.
Assistant to the Mayor Staci Young, representing the city’s IT Governance Committee, presented the Board with three agreements with MetroNet.
The first was to add phone service to the third floor of City Hall, including six personal phones and two conference phones, for $127.60 monthly or $1,519.20 annually.
“Currently, our service is only covering the basement and first two floors of the building,” she said. The phone service added to the third floor would support some city offices moving up there, as well as the entities that are leasing office space from the city.
“This looks like it would be an increase cost for the city, but you’ll see on the third agreement that I’m presenting - you may not notice it - but they’ve decreased the cost of that third agreement so that we are actually not seeing an increase in cost overall,” Young said. “We had some challenges, to say the least, getting to this point, and that was one of the things they were willing to do was not add this increased cost for this new service to our monthly charges.”
Thallemer said they were replacing the city phones at no charge. The Board approved the agreement.
Young then presented the second agreement with MetroNet to build out fiber service to the third floor of City Hall and to relocate all their fiber equipment from the locked closet it’s currently in to the secured server room. The project will require a one-time fee of $9,800.
After that agreement was approved, Young presented the third agreement with MetroNet to replace all phones citywide with newer models.
“We have gotten to the point where MetroNet no longer supports and uses the Cisco phones that we have, and so there have been issues with replacing phones that maybe were broken or we have a new employee come on and it takes a while to get a phone. It takes longer than it should to get a new phone for them. So MetroNet has agreed to replace all of our phones with their newest model, that they actually just rolled out a couple months ago, so we will be on their newest one moving forward,” Young explained.
Originally, MetroNet wanted to charge the city an additional $12,000 to replace the phones, she said, “and we negotiated that they needed to do that at no extra cost because it was their supply issue not our issues with the phones. So, this will not increase our costs and they actually reduced the cost of this monthly, overall phone contract by roughly $130 a month so that those third-floor phones that you just approved won’t increase our total costs.”
Thallemer said Young spent a lot of time on the negotiations and did a good job. The third agreement was approved 2-0.
In other business, the Board of Works approved:
• The closure of Buffalo Street between Center and Main streets from 11 a.m. to 11 p.m. March 17 for 110 Craft Meatery’s St. Patrick’s Day party. The event will be 4 to 10 p.m.
• The closure of Indiana and Buffalo streets from Market to Main streets and Center Street from Lake to Indiana streets on May 20 for the 17th annual Fat & Skinny Tire Festival. The road closures will be from 2 p.m. to midnight, with the event scheduled for about 5 to 11 p.m.
The Festival will be kicked off with a community bike road from Winona Lake to downtown Warsaw where there will be a BMX stunt show, kids activities, the beer tent and live music.
Thallemer said he was glad to have the event back after the COVID pandemic caused the event to be cancelled the last two years.
• The purchase of two parcels for the Anchorage Road project, including $29,930 to Anchorage Properties LLC for parcel 11 and $2,140 to SA Howell Sign Co. for parcel 14. The money will come out of the Economic Development Income Tax, with the cost submitted to the Indiana Department of Transportation for 80% reimbursement as the project is an INDOT 80/20 project.
• The maintenance agreement with Cummins Sales and Service for planned generator equipment maintenance for the fire and police departments. The fire department’s portion is $1,896.30 and the police department’s is $607.06. The Warsaw-Wayne Fire Territory Board approved it Tuesday.
• For the Warsaw Parks and Recreation Department to apply for an Indiana Arts Commission grant for 2022-23 for $5,000 to be used to continue the Summer Concert Series, as requested by Parks Superintendent Larry Plummer.
• An on-call engineering services contract between the city and Emans Engineering. Emans is retiring as city engineer and the agreement will help provide a smooth transition as his replacement is brought up to speed. The contract will allow for 129 hours of consulting services for 2022. Total cost will be $19,350 with an hourly rate of $150 per hour if the contracted hours are exceeded.
• The final plat for the Buffalo Street townhomes subdivision phase 1. The plat was reviewed and approved by the Plan Commission, as requested by City Planner Justin Taylor.
• Pay application No. 25 for the Lincoln neighborhood sidewalk project for preliminary engineering services by The Troyer Group for $3,690. Taylor said the project will be let soon.
• Police Chief Scott Whitaker’s request to pursue sealed quotes for the purchase of three Dodge Durango Pursuit vehicles.
• A contract with Christopher B. Burke LLC for $22,800 for oversight services for the Kelly Park pond revitalization project. The project will begin in early summer, according to Wastewater Utility Superintendent Brian Davison.
• A contract with Wessler Engineering for $115,500 for 2022 sanitary sewer rehabilitation support services, as requested by Davison.
• An agreement for services between the city and Warsaw Health Systems LLC for low-dose CT scans and chest x-rays as part of a wellness opportunity for full-time firefighters and officers, as requested by Human Resource Director Jennifer Whitaker. The agreement is good for three years.
She said, “We were awarded a cancer grant last year to help pay for this. And then if there’s any extra charges, the intent will be it will taken out of wellness through the trust.”
• Recognized Emans, who is retiring as the city engineer, with a round of applause and words of gratitude. Friday’s Board of Works meeting was Emans’ last. Aaron Ott is taking over as city engineer.
“James, thank you for your expertise and foresight,” Thallemer said. “We will all miss you. You know that.”
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