City of Warsaw Parks Facility Project
March 18, 2021 at 1:01 p.m.
By -
PARKS FACILITY PROJECT CITY OF WARSAW, INDIANA
I. PROJECT INTRODUCTION:
In accordance with IC 5-23, et seq., the City of Warsaw, Indiana (City), invites any and all qualified parties to submit Statements of Proposal/Qualifications under a public-private partnership, to finance, operate, and/or construct a parks facility in Warsaw, Indiana. City will make a selection pursuant to this RFP/Q based upon the qualifications and experience of the proposing team. The ultimate scope of work to be performed by the selected team will be considered and determined in the context of a post-selection scoping period. Such scope may include some or all of the above-listed items, and nothing in this Request for Proposals shall be construed as the promise of a particular aspect of work. Moreover, nothing in this Request for Proposals/Qualifications shall prevent the City from ultimately electing to proceed under a Construction Manager as Constructor delivery. The City is committed to utilizing local contractors and labor, and proposers should take such commitment into consideration.
II. PROJECT SCOPE:
General:
Selected proposer will provide all design services, site work, labor, and material to construct a facility for use by the City's Parks and Recreation Department as a maintenance garage, with associated parking and maintenance equipment yard, in accordance with the facility design produced by Design Collaborative under separate engagement with the City. Please see attached and incorporated renderings and basic floor plans for reference. The building will have the following general characteristics:
• Single-story maintenance garage building with Parks Department offices, approx.
6,000 square feet, housing:
• Vehicle Storage
• Small shop
• Training/break room with personnel lockers
• Restrooms
• Multiple work bays
• Wash bay
• Carpentry bay
• Tool storage room
• Supply storage room
• Storage mezzanines, as required
• Fencing and powered gates
• Site/exterior lighting
• Powered parking stalls
• IT-Ready Facility
III. PROPOSAL EVALUATION:
The City will form a committee to review the proposals received. The criteria which will be utilized in evaluating proposals is as follows:
• Terms on proposed financing (15pts)
• Experience developing similar projects (30pts)
• Local preference; demonstrated ability and capacity to perform the work (20pts)
• Reputation, as indicated by references, for performing this type of work (20pts)
• Process of development of similar projects (15pts)
IV. PROPOSALS
Please respond to the following requests:
• List at least three (3) case studies of similar projects you have financed and constructed.
Include names, telephone numbers and addresses to be used as references to the listed projects.
• A proposed schedule for the project, including proposed dates to commence scoping period, review facility design, arrive at guaranteed maximum price, close on financing, commence construction, substantially complete construction, and convey the completed facility to the City.
• A description of the project team including the project lead, financing partners, and construction team.
• Proposed financing terms and conditions.
• Please identify fees that may be requested during the scoping process.
• A rough pricing document (to be sealed in a separate envelope) to explain the order of magnitude of a project of this nature along with a description of the proposed financing solution.
V. General Conditions
It should be understood that:
• The City reserves the right to reject any and all Statements of Proposals/ Qualifications at its sole discretion.
• The City does not require submission of a certified check or other evidence of financial responsibility with a proposal.
• All offerors will be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals. The City may enter into discussions with offerors to clarify and assure a full understanding of proposals.
• The City may refuse to disclose the contents of the Statements of Proposals/ Qualifications during discussions with eligible offerors.
• Proposing firms shall not contact City officials (with the exception of James Emans, as indicated below), City Council members, or members any other voting body. All correspondence and questions for this RFP/Q should be handled through the City:
James Emans
Warsaw City Engineer jeman wwarsaw.in.gov
102 South Buffalo Street
Warsaw, IN 46580
574-372-9548
• The City reserves the right to combine components and partners of various proposers in order to assemble its preferred team. No proposer shall claim an exclusive right to any component or prospective partner.
• The City reserves the right to enter into a Scoping Agreement with an offeror for preliminary design and development services prior to closing on an agreement to move forward with the Project. After the Scoping period, the City shall either make a recommendation to award the public-private agreement to an offeror, engage another proposer, or terminate the request for proposal process.
• Anticipated timeline:
Q&A Period March 22- April 12
Submission Deadline April 22
Internal Review/Finalists Presentations April 23 - May 6
• Submittal: An electronic PDF of the Statement of Proposal/Qualifications should be emailed to:
Proposals must be received by 12:00 pm EST on April 22, 2021.
3-20 hspaxlp
PARKS FACILITY PROJECT CITY OF WARSAW, INDIANA
I. PROJECT INTRODUCTION:
In accordance with IC 5-23, et seq., the City of Warsaw, Indiana (City), invites any and all qualified parties to submit Statements of Proposal/Qualifications under a public-private partnership, to finance, operate, and/or construct a parks facility in Warsaw, Indiana. City will make a selection pursuant to this RFP/Q based upon the qualifications and experience of the proposing team. The ultimate scope of work to be performed by the selected team will be considered and determined in the context of a post-selection scoping period. Such scope may include some or all of the above-listed items, and nothing in this Request for Proposals shall be construed as the promise of a particular aspect of work. Moreover, nothing in this Request for Proposals/Qualifications shall prevent the City from ultimately electing to proceed under a Construction Manager as Constructor delivery. The City is committed to utilizing local contractors and labor, and proposers should take such commitment into consideration.
II. PROJECT SCOPE:
General:
Selected proposer will provide all design services, site work, labor, and material to construct a facility for use by the City's Parks and Recreation Department as a maintenance garage, with associated parking and maintenance equipment yard, in accordance with the facility design produced by Design Collaborative under separate engagement with the City. Please see attached and incorporated renderings and basic floor plans for reference. The building will have the following general characteristics:
• Single-story maintenance garage building with Parks Department offices, approx.
6,000 square feet, housing:
• Vehicle Storage
• Small shop
• Training/break room with personnel lockers
• Restrooms
• Multiple work bays
• Wash bay
• Carpentry bay
• Tool storage room
• Supply storage room
• Storage mezzanines, as required
• Fencing and powered gates
• Site/exterior lighting
• Powered parking stalls
• IT-Ready Facility
III. PROPOSAL EVALUATION:
The City will form a committee to review the proposals received. The criteria which will be utilized in evaluating proposals is as follows:
• Terms on proposed financing (15pts)
• Experience developing similar projects (30pts)
• Local preference; demonstrated ability and capacity to perform the work (20pts)
• Reputation, as indicated by references, for performing this type of work (20pts)
• Process of development of similar projects (15pts)
IV. PROPOSALS
Please respond to the following requests:
• List at least three (3) case studies of similar projects you have financed and constructed.
Include names, telephone numbers and addresses to be used as references to the listed projects.
• A proposed schedule for the project, including proposed dates to commence scoping period, review facility design, arrive at guaranteed maximum price, close on financing, commence construction, substantially complete construction, and convey the completed facility to the City.
• A description of the project team including the project lead, financing partners, and construction team.
• Proposed financing terms and conditions.
• Please identify fees that may be requested during the scoping process.
• A rough pricing document (to be sealed in a separate envelope) to explain the order of magnitude of a project of this nature along with a description of the proposed financing solution.
V. General Conditions
It should be understood that:
• The City reserves the right to reject any and all Statements of Proposals/ Qualifications at its sole discretion.
• The City does not require submission of a certified check or other evidence of financial responsibility with a proposal.
• All offerors will be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals. The City may enter into discussions with offerors to clarify and assure a full understanding of proposals.
• The City may refuse to disclose the contents of the Statements of Proposals/ Qualifications during discussions with eligible offerors.
• Proposing firms shall not contact City officials (with the exception of James Emans, as indicated below), City Council members, or members any other voting body. All correspondence and questions for this RFP/Q should be handled through the City:
James Emans
Warsaw City Engineer jeman wwarsaw.in.gov
102 South Buffalo Street
Warsaw, IN 46580
574-372-9548
• The City reserves the right to combine components and partners of various proposers in order to assemble its preferred team. No proposer shall claim an exclusive right to any component or prospective partner.
• The City reserves the right to enter into a Scoping Agreement with an offeror for preliminary design and development services prior to closing on an agreement to move forward with the Project. After the Scoping period, the City shall either make a recommendation to award the public-private agreement to an offeror, engage another proposer, or terminate the request for proposal process.
• Anticipated timeline:
Q&A Period March 22- April 12
Submission Deadline April 22
Internal Review/Finalists Presentations April 23 - May 6
• Submittal: An electronic PDF of the Statement of Proposal/Qualifications should be emailed to:
Proposals must be received by 12:00 pm EST on April 22, 2021.
3-20 hspaxlp
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