Board Of Works Awards Bid For WPD Garage Roof Labor
December 5, 2020 at 2:00 a.m.
Board Of Works Awards Bid For WPD Garage Roof Labor
By David [email protected]
The bid came with a 20-year warranty and an alternate bid of $104,310 using a 30-year warranty. The recommendation from city engineer James Emans was to go with the 20-year warranty.
The work for the 10-bay garage roof will be done in March.
Bids had been solicited from three contractors for the labor portion of the removal and replacement of the roof, but only two bids were received and opened at the Nov. 20 BOW meeting.
The other bid from Fort Wayne Roofing was $106,600 with the 20-year warranty or $108,800 for the 30-year warranty.
Materials will be purchased at a later date through an OMNIA contract with the purchase agreement to be presented to the BOW for approval at that time.
The Board of Works also approved the execution of the agreement with CMS Roofing for the roof replacement.
In other business, the BOW approved:
• A Comprehensive Hoosier Highways Injury Reduction Program grant of approximately $20,000 for WPD officers’ overtime pay to enforce seat belt, child restraint and impaired driving laws.
• The contract with Robinson Construction for the replacement of Hangar door 121 at the airport. Warsaw Mayor Joe Thallemer said it’s a pretty significant project with money coming from different funds. Airport Manager Nick King said it was approved at the last BOW meeting but this was just for the contract. Thallemer noted the airport authority also approved it. The cost is over $600,000.
• The purchase of a 2021 Chevrolet Battalion Chief Command vehicle to replace the 2009 Chevrolet Tahoe which has 130,000 miles on it. The Warsaw-Wayne Fire Territory approved the purchase Tuesday.
• For the fire department to apply for a grant for two handheld foggers from the Indiana Department of Homeland Security. Thallemer said they will help with disinfection. Fire Chief Mike Wilson said there will be no money from the city toward the foggers. The Fire Territory gave its approval Tuesday.
• Take-home vehicle requests for 2021 for King; Hal Heagy, Oakwood cemetery sexton; Thallemer; Larry Plummer, parks superintendent, and Shaun Gardner, parks maintenance director; Dustin Dillon, Tony Calhoun, Damian Pass, Joseph Vetor, street department; and Brian Davison, Larry Hyden and Thomas Rozelle, wastewater treatment utility.
• An amendment to the engineering contract with Structurepoint for the preliminary engineering work to be completed for the Anchorage Road project.
The projet is part of an Indiana Department of Transportation 80/20 grant program and the city was awarded funds for it in early 2018 – just under $2.7 million.
The initial engineering contract was for $384,000 but the city intentionally left the right-of-way engineering part of the contract to be determined, according to City Planner Jeremy Skinner. The reason for leaving that section of the contract initially unfunded was in part due to the unknown amount of right-of-way parcels that wold be needed to complete the design.
The original proposed contract included right-of-way engineering at $494,670. The amendment presented Friday is for $70,050, or an overall contract price of $454,050, over $40,000 less than the high-end potential with the original contract. Skinner recommended the BOW approve it and said it will still need approval by INDOT.
The BOW also approved a pay application from Structurepoint for the Anchorage Road project for $5,184.01, which INDOT will reimburse 80% of the cost.
• A change order for the Buffalo Street Plaza project to extend the time limit for construction completion to May 14. There is a materials shortage nationwide for a number of lumber products used in the project.
There also is an additional cost of $850 for a 20-gallon pressure tank for the interactive fountain.
Thallemer said a significant part of the project is done and the boardwalk piece of it remains. “It will be a great addition down there and really light it up down there,” he said.
• The Lincoln neighborhood sidewalk project coordination contract for the right-of-way services between the city and INDOT to facilitate the acquisition of 18 parcels needed for the project.
The contract will allow the city to receive up to $90,496 in federal funds to help cover the cost of the $122,170 ROW services contract the city approved in August. The funds from the city for the project will come from the Economic Development Income Tax professional services account and will be submitted to INDOT for review of grant eligibility.
The contract is part of a $1.6 million pedestrian infrastructure project that will improve the walkability for students and residents to the west of Lincoln Elementary School.
• The final payment application from Phend & Brown for $51,672.17 for the reconstruction of Lincoln Drive and Johnson Street as awarded May 15 by the BOW.
• A contract with Jenkins Design & Consulting for engineering design services for site analysis regarding renovation/relocation of the Public Works Department. The amount for the contract is $10,300.
Street Superintendent Dustin Dillon said it was beginning steps to see if they can renovate the existing building or if the department needed to be relocated. Emans said it was just taking all of the information from the street department to see what the department’s needs are and the budget numbers to do it.
• A memorandum of understanding between the city and county for snow removal and road maintenance on shared streets. Dillon said city attorney Scott Reust drew up the MOU. Thallemer said it will save the city and county time and money.
• The Argonne Road storm sewer improvements design proposal with Wessler Engineering for an amount not to exceed $30,500.
Utility Superintendent Brian Davison said it will help with the roundabout Winona Lake is proposing to install in the area. The money will come out of the stormwater budget.
• A Kelly Park pond design proposal with Christopher B. Burke Engineering LLC for an amount not to exceed $63,000.
Davison said this is “sort of the final stage” of the southside drainage study. There will be some sewer work done in the area and the pond will be restored to its previous use of a fishing pond.
“The pond will be a nice asset” to Kelly Park, BOW member George Clemens said.
• A McKinley storm sewer relocation design proposal with Christopher B. Burke Engineering LLC for an amount not to exceed $21,500.
Davison said the city will work with Winona Lake to install sewer pipe as the roundabout and Argonne Road projects move forward.
• An agreement between the city and Granite Inliner for Center Lake storm sewer rehabilitation for $219,922.
Davison said at the last BOW meeting, they accepted the bid from Granite and this was just the contract for the work.
He said this work will seal the pipes so roots can’t continue to get into them. “Time to get it done,” he said.
• A Park Avenue storm sewer improvements design proposal with Wessler Engineering Inc. for an amount not to exceed $35,000.
Davison said this relates to a pavement project that Dillon was doing. It’s right at the alley between Center and Main streets.
“The pipes are kind of funny in that area so this looks at reengineering that,” he said.
• A contract with Wood PLC for a water quality characterization report for an amount not to exceed $28,800. Davison said this is required as part of the city’s MS4 permit.
• Paying an invoice from NV Grant Services LLC for $1,170 for the wastewater treatment plant expansion.
• Paying an invoice from Wessler Engineering for wastewater utility’s plant expansion project for $14,465. Davison said this is for the asset management plan they have to develop.
• Paying Kokosing $716,318 on the plant expansion project work completed.
• Paying an invoice from Wessler Engineering for $38,899.53 for the plant expansion project.
Davison said the project was scheduled to have substantial completion by the end of December, but due to delays such as COVID, it’s expected to be substantially completed by the end of January. However, the plant is operating.
• Paying an invoice from Wessler Engineering for $8,468.10 for engineering services for a sewer lining/rehabilitation project.
• The 2021 contracts with the Kosciusko Farmers Market; the Animal Welfare League; Rockhill Pinnick for legal counsel; Warsaw Housing Authority; Kosciusko Economic Development Corporation and downtown special events coordinator Paula Bowman.
Thallemer said there have not been any substantial changes in the contracts, which were approved by the city council. He also said he was “very pleased” with the new direction KEDCO and CEO Alan Tio have taken.
Thallemer said it’s been a very challenging year for Bowman in planning downtown events with the COVID pandemic.
• The 2021 contracts for not-for-profits for amounts previously approved by the Common Council also were approved.
The bid came with a 20-year warranty and an alternate bid of $104,310 using a 30-year warranty. The recommendation from city engineer James Emans was to go with the 20-year warranty.
The work for the 10-bay garage roof will be done in March.
Bids had been solicited from three contractors for the labor portion of the removal and replacement of the roof, but only two bids were received and opened at the Nov. 20 BOW meeting.
The other bid from Fort Wayne Roofing was $106,600 with the 20-year warranty or $108,800 for the 30-year warranty.
Materials will be purchased at a later date through an OMNIA contract with the purchase agreement to be presented to the BOW for approval at that time.
The Board of Works also approved the execution of the agreement with CMS Roofing for the roof replacement.
In other business, the BOW approved:
• A Comprehensive Hoosier Highways Injury Reduction Program grant of approximately $20,000 for WPD officers’ overtime pay to enforce seat belt, child restraint and impaired driving laws.
• The contract with Robinson Construction for the replacement of Hangar door 121 at the airport. Warsaw Mayor Joe Thallemer said it’s a pretty significant project with money coming from different funds. Airport Manager Nick King said it was approved at the last BOW meeting but this was just for the contract. Thallemer noted the airport authority also approved it. The cost is over $600,000.
• The purchase of a 2021 Chevrolet Battalion Chief Command vehicle to replace the 2009 Chevrolet Tahoe which has 130,000 miles on it. The Warsaw-Wayne Fire Territory approved the purchase Tuesday.
• For the fire department to apply for a grant for two handheld foggers from the Indiana Department of Homeland Security. Thallemer said they will help with disinfection. Fire Chief Mike Wilson said there will be no money from the city toward the foggers. The Fire Territory gave its approval Tuesday.
• Take-home vehicle requests for 2021 for King; Hal Heagy, Oakwood cemetery sexton; Thallemer; Larry Plummer, parks superintendent, and Shaun Gardner, parks maintenance director; Dustin Dillon, Tony Calhoun, Damian Pass, Joseph Vetor, street department; and Brian Davison, Larry Hyden and Thomas Rozelle, wastewater treatment utility.
• An amendment to the engineering contract with Structurepoint for the preliminary engineering work to be completed for the Anchorage Road project.
The projet is part of an Indiana Department of Transportation 80/20 grant program and the city was awarded funds for it in early 2018 – just under $2.7 million.
The initial engineering contract was for $384,000 but the city intentionally left the right-of-way engineering part of the contract to be determined, according to City Planner Jeremy Skinner. The reason for leaving that section of the contract initially unfunded was in part due to the unknown amount of right-of-way parcels that wold be needed to complete the design.
The original proposed contract included right-of-way engineering at $494,670. The amendment presented Friday is for $70,050, or an overall contract price of $454,050, over $40,000 less than the high-end potential with the original contract. Skinner recommended the BOW approve it and said it will still need approval by INDOT.
The BOW also approved a pay application from Structurepoint for the Anchorage Road project for $5,184.01, which INDOT will reimburse 80% of the cost.
• A change order for the Buffalo Street Plaza project to extend the time limit for construction completion to May 14. There is a materials shortage nationwide for a number of lumber products used in the project.
There also is an additional cost of $850 for a 20-gallon pressure tank for the interactive fountain.
Thallemer said a significant part of the project is done and the boardwalk piece of it remains. “It will be a great addition down there and really light it up down there,” he said.
• The Lincoln neighborhood sidewalk project coordination contract for the right-of-way services between the city and INDOT to facilitate the acquisition of 18 parcels needed for the project.
The contract will allow the city to receive up to $90,496 in federal funds to help cover the cost of the $122,170 ROW services contract the city approved in August. The funds from the city for the project will come from the Economic Development Income Tax professional services account and will be submitted to INDOT for review of grant eligibility.
The contract is part of a $1.6 million pedestrian infrastructure project that will improve the walkability for students and residents to the west of Lincoln Elementary School.
• The final payment application from Phend & Brown for $51,672.17 for the reconstruction of Lincoln Drive and Johnson Street as awarded May 15 by the BOW.
• A contract with Jenkins Design & Consulting for engineering design services for site analysis regarding renovation/relocation of the Public Works Department. The amount for the contract is $10,300.
Street Superintendent Dustin Dillon said it was beginning steps to see if they can renovate the existing building or if the department needed to be relocated. Emans said it was just taking all of the information from the street department to see what the department’s needs are and the budget numbers to do it.
• A memorandum of understanding between the city and county for snow removal and road maintenance on shared streets. Dillon said city attorney Scott Reust drew up the MOU. Thallemer said it will save the city and county time and money.
• The Argonne Road storm sewer improvements design proposal with Wessler Engineering for an amount not to exceed $30,500.
Utility Superintendent Brian Davison said it will help with the roundabout Winona Lake is proposing to install in the area. The money will come out of the stormwater budget.
• A Kelly Park pond design proposal with Christopher B. Burke Engineering LLC for an amount not to exceed $63,000.
Davison said this is “sort of the final stage” of the southside drainage study. There will be some sewer work done in the area and the pond will be restored to its previous use of a fishing pond.
“The pond will be a nice asset” to Kelly Park, BOW member George Clemens said.
• A McKinley storm sewer relocation design proposal with Christopher B. Burke Engineering LLC for an amount not to exceed $21,500.
Davison said the city will work with Winona Lake to install sewer pipe as the roundabout and Argonne Road projects move forward.
• An agreement between the city and Granite Inliner for Center Lake storm sewer rehabilitation for $219,922.
Davison said at the last BOW meeting, they accepted the bid from Granite and this was just the contract for the work.
He said this work will seal the pipes so roots can’t continue to get into them. “Time to get it done,” he said.
• A Park Avenue storm sewer improvements design proposal with Wessler Engineering Inc. for an amount not to exceed $35,000.
Davison said this relates to a pavement project that Dillon was doing. It’s right at the alley between Center and Main streets.
“The pipes are kind of funny in that area so this looks at reengineering that,” he said.
• A contract with Wood PLC for a water quality characterization report for an amount not to exceed $28,800. Davison said this is required as part of the city’s MS4 permit.
• Paying an invoice from NV Grant Services LLC for $1,170 for the wastewater treatment plant expansion.
• Paying an invoice from Wessler Engineering for wastewater utility’s plant expansion project for $14,465. Davison said this is for the asset management plan they have to develop.
• Paying Kokosing $716,318 on the plant expansion project work completed.
• Paying an invoice from Wessler Engineering for $38,899.53 for the plant expansion project.
Davison said the project was scheduled to have substantial completion by the end of December, but due to delays such as COVID, it’s expected to be substantially completed by the end of January. However, the plant is operating.
• Paying an invoice from Wessler Engineering for $8,468.10 for engineering services for a sewer lining/rehabilitation project.
• The 2021 contracts with the Kosciusko Farmers Market; the Animal Welfare League; Rockhill Pinnick for legal counsel; Warsaw Housing Authority; Kosciusko Economic Development Corporation and downtown special events coordinator Paula Bowman.
Thallemer said there have not been any substantial changes in the contracts, which were approved by the city council. He also said he was “very pleased” with the new direction KEDCO and CEO Alan Tio have taken.
Thallemer said it’s been a very challenging year for Bowman in planning downtown events with the COVID pandemic.
• The 2021 contracts for not-for-profits for amounts previously approved by the Common Council also were approved.
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