Change Orders, Bid Award, Contract Approved By Board Of Works
July 19, 2019 at 10:22 p.m.
By David [email protected]
The bid awarded was for the repaving of West Center Street. Street Superintendent Jeff Beeler recommended Phend & Brown be awarded the project for their bid of $205,404, which the board approved. The other bid was from E & B Paving for $238,000.
The contract signed was with Michiana Contracting Inc. for the traffic signal modernization at the intersection of Center and Buffalo streets. The bid was awarded at the June Board of Works meeting for $358,864.50 and was the sole bid on the project.
City Planner Jeremy Skinner explained the largest of the five change orders for the Market Street project.
“As we went through the project the last few months, the big issue we’ve had is to try to address the stormwater issues we’ve had along that stretch in front of Fribley Field and the park,” he said.
Initially, the plans were to use an old corrugated pipe and line that pipe. When they got out to the site, Skinner said they found out that the pipe was in such a bad shape, it couldn’t be lined.
“With the city engineer, wastewater and the contracted engineers and the contractor over the last couple of months, we’ve been trying to figure out what’s the best alternative to address the issue,” Skinner said.
They came up with a combination of lining some old pipes, reusing some of the long-abandoned center storm lines that ran down the center of the street and lining it and laying some new pipe along the south edge of Market Street next to the park.
The combination of that work amounted to a $241,908.85 change order.
“It’s a big change order, but obviously given the storm issues we’ve had down there, this will help improve those in the future in terms of at least providing a pipe that is capable of carrying the storm water,” Skinner said.
City Engineer James Emans said the change order was really unforeseen from the standpoint of when the project was designed.
“We learned more about it in the last couple of months through our own efforts of investigating it,” he said.
“We were able to line all of the pipe down the middle of the road. A long section of it had been abandoned. The only thing I could see in it as to why it was abandoned because they didn’t know how to go in the middle of the pipe and fix it. We’ve got the lining capability today,” he said.
The other four change orders for the Market Street project were for switching out an electrical box, $1,500; specifications for HMA per INDOT language, but does not result in a project cost increase; adding an additional storm line to address some stormwater issues in the parking lot of the Dollar General strip mall, $1,097.50; and addressing unknown cleanouts located along the project that will have to be relocated to accommodate new sidewalks and curb line, $2,086.
All five change orders – totaling $249,586.75 – were approved.
Later, the board approved a financial commitment letter from the city for its Community Crossings state grant application.
Beeler said the letter is for a project the city is seeking to complete in the Hodges Addition using the state grant dollars.
“It will be the reconstruction of Lincoln Drive and Johnson Street within that addition, at an estimated cost of $733,000. So the grant for Warsaw, as we go through these cycles, due to our population, is a 50/50 match, so this is half of that. So Warsaw is sending a commitment letter saying we have that 50% to be allocated for that project for when INDOT gives us the other half,” Beeler said.
The city’s half would be $366,513, according to the commitment letter.
Jeff Grose, city councilman whose district includes Hodges Addition and a member of the Board of Works, asked if there was a timeline for the project.
Beeler said Community Crossing awards will “probably come out in Octoberish, we’re hoping,” and bids for the project would be sought sometime in the fall or winter, with construction sometime in 2020. He said contractors are pretty backlogged right now and that will continue to grow so the timeline will depend in part on them.
Beeler later clarified that the only roads to be reconstructed in Hodges Addition will be Lincoln and Johnson for now.
“We’ll probably turn that into a three-phase project. There’s a stormwater line that needs to be addressed at some point, hopefully in the future, I believe we’re working on. That will be a very large project that needs to be done. So it’s going to be in multiple phases,” he said.
Warsaw Police Department Chief Scott Whitaker requested the board approve the one-year interlocal agreement with Warsaw Community Schools for four school resource officers.
He said WPD provides two SROs and the school system provides two during the school year. The price adjustment “reflects those current four officers that are assigned to the schools. And using the benefits, salaries and taking that all into consideration, these are the numbers that we came up with,” Whitaker said.
The total agreement is for $145,132.
This is the seventh and final year of the original seven-year agreement, Whitaker said.
“So next year we’ll be looking to renegotiate,” he said, noting that the current agreement doesn’t factor in equipment costs and other underlying expenses.
“We’ve had an exceptional working relationship with Warsaw Community Schools, and hope to continue that,” Whitaker said.
The board approved the agreement for the 2019-20 school year.
In other business, the board approved:
• A payment application from HRP Construction Inc. for $318,173.22 for construction concerning the Airport Industrial Park sewer project. The money comes out of the $6 million bond done in 2018 for the sewer project. It is expected to be completed by August 2020.
• A proposal to switch vendors for the city’s employer-sponsored life, AD&D, long-term disability, short-term disability and dental coverage. The city’s new broker/consultant for these benefits will be Creative Benefit Solutions LLC of Warsaw. Effective date is Sept. 1, with rates guaranteed for two years and coming in less.
“We’re actually keeping the exact same amounts that we have right now. We’re actually adding a couple more perks, if you will. Maybe some employee programs that they can take advantage of. They have guaranteed our rates as well,” Human Resources Director Jennifer Whitaker said.
• To accept the $2,500 Norfolk Southern Local Discretion Charitable Contributions grant for the WPD. Whitaker said the grant will go toward an in-car camera.
The bid awarded was for the repaving of West Center Street. Street Superintendent Jeff Beeler recommended Phend & Brown be awarded the project for their bid of $205,404, which the board approved. The other bid was from E & B Paving for $238,000.
The contract signed was with Michiana Contracting Inc. for the traffic signal modernization at the intersection of Center and Buffalo streets. The bid was awarded at the June Board of Works meeting for $358,864.50 and was the sole bid on the project.
City Planner Jeremy Skinner explained the largest of the five change orders for the Market Street project.
“As we went through the project the last few months, the big issue we’ve had is to try to address the stormwater issues we’ve had along that stretch in front of Fribley Field and the park,” he said.
Initially, the plans were to use an old corrugated pipe and line that pipe. When they got out to the site, Skinner said they found out that the pipe was in such a bad shape, it couldn’t be lined.
“With the city engineer, wastewater and the contracted engineers and the contractor over the last couple of months, we’ve been trying to figure out what’s the best alternative to address the issue,” Skinner said.
They came up with a combination of lining some old pipes, reusing some of the long-abandoned center storm lines that ran down the center of the street and lining it and laying some new pipe along the south edge of Market Street next to the park.
The combination of that work amounted to a $241,908.85 change order.
“It’s a big change order, but obviously given the storm issues we’ve had down there, this will help improve those in the future in terms of at least providing a pipe that is capable of carrying the storm water,” Skinner said.
City Engineer James Emans said the change order was really unforeseen from the standpoint of when the project was designed.
“We learned more about it in the last couple of months through our own efforts of investigating it,” he said.
“We were able to line all of the pipe down the middle of the road. A long section of it had been abandoned. The only thing I could see in it as to why it was abandoned because they didn’t know how to go in the middle of the pipe and fix it. We’ve got the lining capability today,” he said.
The other four change orders for the Market Street project were for switching out an electrical box, $1,500; specifications for HMA per INDOT language, but does not result in a project cost increase; adding an additional storm line to address some stormwater issues in the parking lot of the Dollar General strip mall, $1,097.50; and addressing unknown cleanouts located along the project that will have to be relocated to accommodate new sidewalks and curb line, $2,086.
All five change orders – totaling $249,586.75 – were approved.
Later, the board approved a financial commitment letter from the city for its Community Crossings state grant application.
Beeler said the letter is for a project the city is seeking to complete in the Hodges Addition using the state grant dollars.
“It will be the reconstruction of Lincoln Drive and Johnson Street within that addition, at an estimated cost of $733,000. So the grant for Warsaw, as we go through these cycles, due to our population, is a 50/50 match, so this is half of that. So Warsaw is sending a commitment letter saying we have that 50% to be allocated for that project for when INDOT gives us the other half,” Beeler said.
The city’s half would be $366,513, according to the commitment letter.
Jeff Grose, city councilman whose district includes Hodges Addition and a member of the Board of Works, asked if there was a timeline for the project.
Beeler said Community Crossing awards will “probably come out in Octoberish, we’re hoping,” and bids for the project would be sought sometime in the fall or winter, with construction sometime in 2020. He said contractors are pretty backlogged right now and that will continue to grow so the timeline will depend in part on them.
Beeler later clarified that the only roads to be reconstructed in Hodges Addition will be Lincoln and Johnson for now.
“We’ll probably turn that into a three-phase project. There’s a stormwater line that needs to be addressed at some point, hopefully in the future, I believe we’re working on. That will be a very large project that needs to be done. So it’s going to be in multiple phases,” he said.
Warsaw Police Department Chief Scott Whitaker requested the board approve the one-year interlocal agreement with Warsaw Community Schools for four school resource officers.
He said WPD provides two SROs and the school system provides two during the school year. The price adjustment “reflects those current four officers that are assigned to the schools. And using the benefits, salaries and taking that all into consideration, these are the numbers that we came up with,” Whitaker said.
The total agreement is for $145,132.
This is the seventh and final year of the original seven-year agreement, Whitaker said.
“So next year we’ll be looking to renegotiate,” he said, noting that the current agreement doesn’t factor in equipment costs and other underlying expenses.
“We’ve had an exceptional working relationship with Warsaw Community Schools, and hope to continue that,” Whitaker said.
The board approved the agreement for the 2019-20 school year.
In other business, the board approved:
• A payment application from HRP Construction Inc. for $318,173.22 for construction concerning the Airport Industrial Park sewer project. The money comes out of the $6 million bond done in 2018 for the sewer project. It is expected to be completed by August 2020.
• A proposal to switch vendors for the city’s employer-sponsored life, AD&D, long-term disability, short-term disability and dental coverage. The city’s new broker/consultant for these benefits will be Creative Benefit Solutions LLC of Warsaw. Effective date is Sept. 1, with rates guaranteed for two years and coming in less.
“We’re actually keeping the exact same amounts that we have right now. We’re actually adding a couple more perks, if you will. Maybe some employee programs that they can take advantage of. They have guaranteed our rates as well,” Human Resources Director Jennifer Whitaker said.
• To accept the $2,500 Norfolk Southern Local Discretion Charitable Contributions grant for the WPD. Whitaker said the grant will go toward an in-car camera.
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