BOW Approves Two Contracts For Wastewater Utility
April 11, 2017 at 5:57 p.m.
By David [email protected]
The first was a contract with Brad Music, owner of Wastewater Solutions Inc., for up to $254,800.
Wastewater Utility Manager Brian Davison said Music has been doing training with the city for probably 17-18 years, and the tasks in the contract covers three things Music will do for the city. The tasks include: one, design and process input for staff during the wastewater plant’s upgrade at an amount not to exceed $64,800; two, operation manual development at an amount not to exceed $160,000; and three, workshops 1 and 2 for a sum of $30,000.
On March 3, the Board of Works approved an agreement with Wessler Engineering for the sanitary plant expansion design for up to $1.39 million.
On task two, since it’s for a three-year time frame, Mayor Joe Thallemer asked if the manual would be relevant to the new wastewater plant project. Davison said, “You start doing it as the new submittals and things come in throughout the project. So you’re building the manual as you’re receiving the information as the plant’s being constructed.”
Thallemer then asked if the manual would take into account the anaerobic system the city is going to with its new plant and expansion. Davison said yes, the manual would be for the new plant.
Thallemer asked if the city did something similar to the Wastewater Solutions contract when the “new” plant was opened about 15 years ago. Davison said it did not, but he wished it had because there’s been challenges to the operation that could have been eliminated.
The second contract the board approved was between the Wastewater Utility and Wessler Engineering for professional services related to sanitary sewer rehabilitation including a preliminary engineering report, design, bid and construction services. The cost is $628,200.
“This is for the (infiltration and inflow) study, the video work we’ve done,” Davison said. “This was part of the original estimate. This is factored into that. This is for them to put together the – basically get us to where we’re able to bid it. And then oversight during construction and lining.”
Davison said as much of the oversight as possible will be done in-house, so the 1,000 hours in the contract for oversight may barely be used. If all 1,000 hours were used, Davison said that would be approximately $100,000.
“We’re anticipating not using very much of that,” he said. “We have an employee in-house that is capable of doing it. We’ll probably use a few weeks in the beginning to train him to let him know exactly what he should be looking for and doing.”
Thallemer said the city’s already done a lot with the sewers. “What specifically is this engineering going to tell us that we don’t already know?” he asked.
Davison said the engineering is putting together the preliminary engineering report for the State Revolving Fund so the city can continue to try to get funding through that source for the project. It’s a requirement for the SRF.
Wessler also will take all the city’s information and videos and create a priority list for the sewer lines as well as what needs to be done to those lines.
“They’re evaluating everything, and then putting together a priority list. Then they’re going to break it up, probably into two separate division items – small diameter versus large diameter piping. That’s a different process. And then they will prepare the big packet that will be sent out for bid process, and help us review bids,” Davison explained.
City Engineer James Emans said the city had to evaluate its overall system and targeted several miles of sewer pipe that were at risk based on half a dozen criteria. That included the 1829 sewer system that’s still being used, roadways that recently were resurfaced that have experienced troubles, railroad and state highway crossings.
“They took those criteria, those analysis, and gave us a punch list of pipe that fit those criteria as at-risk. What this is doing is taking that list now and preparing contract documents to go line those sections. We haven’t looked at each one of those sections in detail. They’re at risk because of their age, because of their location. This level of effort now is going to start picking them apart one by one,” Emans said.
After review, if a sewer pipe really needs lined, the bid documents will be pulled together to get it done.
The work by Wessler will take the city to the point of actually soliciting quotes to do the work, if the work can be done, and an evaluation of the cost effectiveness of the work.
In other business, the board approved:
• Closing East Market Street from Colfax to Lincoln streets and Johnson Street from East Center to East Jefferson streets from 6 to 10 p.m. May 13 for the Warsaw Car Meets car show.
• Closing Canal Street from Detroit to Indiana streets from 9 a.m. May 27 to 5 p.m. May 28 for the 2017 Lakes Festival, which is May 26 to 28.
Fireworks are May 27 at night as part of the festival, with a Memorial Day ceremony on May 28.
• An upgrade to the Wastewater Utility’s agreement with Linko Technology, as requested by Davison, for $1,200. He said the upgrade will allow more than one utility employee to use the pretreatment software at a time.
• A contract with local band Blues DeVille for Blues & BBQ Festival opening entertainment from 6 to 7:15 p.m. July 7 at Glover Pavilion, as requested by Parks and Recreation recreation director Sheila Wieringa. Cost is $600.
• Parks event cancellation insurance for the classic rock (June 16) and country (July 21) concerts with a total one-time premium of $1,165.58 from AON Association Services. The policy will offer $18,000 of coverage for the classic rock concert and $45,000 of coverage for the country concert.
• Husky Trail Road Project change orders 1 and 2.
Change order 1 is a deduction of $31,801.86 related to switching the planned phases from five down to two phases. The resulting change decreased the mobilization cost throughout the construction as well as some temporary striping requirements. The bulk of the deduction is reducing the overall mobilization cost.
Change order 2 is an increase of $37,595.17 associated with the additional cost to run underdrains along the curb that were inadvertently left out of the plans material computations. The bulk of the cost is for the 6-inch underdrain pipe and the aggregate around the pipe.
The result of the change orders will increase the total project cost by $5,794.11, which will be paid for out of the Eastern TIF District.
• A payment application for $10,198.10 to American Structurepoint Inc. for engineering services concerning the Buffalo Street redevelopment project.
• Purchase of a 2017 Kubota Skid Steer Loader by the Department of Public Works. The city will trade in two skid loaders. The total price with trade-in is $6,186.99.
The first was a contract with Brad Music, owner of Wastewater Solutions Inc., for up to $254,800.
Wastewater Utility Manager Brian Davison said Music has been doing training with the city for probably 17-18 years, and the tasks in the contract covers three things Music will do for the city. The tasks include: one, design and process input for staff during the wastewater plant’s upgrade at an amount not to exceed $64,800; two, operation manual development at an amount not to exceed $160,000; and three, workshops 1 and 2 for a sum of $30,000.
On March 3, the Board of Works approved an agreement with Wessler Engineering for the sanitary plant expansion design for up to $1.39 million.
On task two, since it’s for a three-year time frame, Mayor Joe Thallemer asked if the manual would be relevant to the new wastewater plant project. Davison said, “You start doing it as the new submittals and things come in throughout the project. So you’re building the manual as you’re receiving the information as the plant’s being constructed.”
Thallemer then asked if the manual would take into account the anaerobic system the city is going to with its new plant and expansion. Davison said yes, the manual would be for the new plant.
Thallemer asked if the city did something similar to the Wastewater Solutions contract when the “new” plant was opened about 15 years ago. Davison said it did not, but he wished it had because there’s been challenges to the operation that could have been eliminated.
The second contract the board approved was between the Wastewater Utility and Wessler Engineering for professional services related to sanitary sewer rehabilitation including a preliminary engineering report, design, bid and construction services. The cost is $628,200.
“This is for the (infiltration and inflow) study, the video work we’ve done,” Davison said. “This was part of the original estimate. This is factored into that. This is for them to put together the – basically get us to where we’re able to bid it. And then oversight during construction and lining.”
Davison said as much of the oversight as possible will be done in-house, so the 1,000 hours in the contract for oversight may barely be used. If all 1,000 hours were used, Davison said that would be approximately $100,000.
“We’re anticipating not using very much of that,” he said. “We have an employee in-house that is capable of doing it. We’ll probably use a few weeks in the beginning to train him to let him know exactly what he should be looking for and doing.”
Thallemer said the city’s already done a lot with the sewers. “What specifically is this engineering going to tell us that we don’t already know?” he asked.
Davison said the engineering is putting together the preliminary engineering report for the State Revolving Fund so the city can continue to try to get funding through that source for the project. It’s a requirement for the SRF.
Wessler also will take all the city’s information and videos and create a priority list for the sewer lines as well as what needs to be done to those lines.
“They’re evaluating everything, and then putting together a priority list. Then they’re going to break it up, probably into two separate division items – small diameter versus large diameter piping. That’s a different process. And then they will prepare the big packet that will be sent out for bid process, and help us review bids,” Davison explained.
City Engineer James Emans said the city had to evaluate its overall system and targeted several miles of sewer pipe that were at risk based on half a dozen criteria. That included the 1829 sewer system that’s still being used, roadways that recently were resurfaced that have experienced troubles, railroad and state highway crossings.
“They took those criteria, those analysis, and gave us a punch list of pipe that fit those criteria as at-risk. What this is doing is taking that list now and preparing contract documents to go line those sections. We haven’t looked at each one of those sections in detail. They’re at risk because of their age, because of their location. This level of effort now is going to start picking them apart one by one,” Emans said.
After review, if a sewer pipe really needs lined, the bid documents will be pulled together to get it done.
The work by Wessler will take the city to the point of actually soliciting quotes to do the work, if the work can be done, and an evaluation of the cost effectiveness of the work.
In other business, the board approved:
• Closing East Market Street from Colfax to Lincoln streets and Johnson Street from East Center to East Jefferson streets from 6 to 10 p.m. May 13 for the Warsaw Car Meets car show.
• Closing Canal Street from Detroit to Indiana streets from 9 a.m. May 27 to 5 p.m. May 28 for the 2017 Lakes Festival, which is May 26 to 28.
Fireworks are May 27 at night as part of the festival, with a Memorial Day ceremony on May 28.
• An upgrade to the Wastewater Utility’s agreement with Linko Technology, as requested by Davison, for $1,200. He said the upgrade will allow more than one utility employee to use the pretreatment software at a time.
• A contract with local band Blues DeVille for Blues & BBQ Festival opening entertainment from 6 to 7:15 p.m. July 7 at Glover Pavilion, as requested by Parks and Recreation recreation director Sheila Wieringa. Cost is $600.
• Parks event cancellation insurance for the classic rock (June 16) and country (July 21) concerts with a total one-time premium of $1,165.58 from AON Association Services. The policy will offer $18,000 of coverage for the classic rock concert and $45,000 of coverage for the country concert.
• Husky Trail Road Project change orders 1 and 2.
Change order 1 is a deduction of $31,801.86 related to switching the planned phases from five down to two phases. The resulting change decreased the mobilization cost throughout the construction as well as some temporary striping requirements. The bulk of the deduction is reducing the overall mobilization cost.
Change order 2 is an increase of $37,595.17 associated with the additional cost to run underdrains along the curb that were inadvertently left out of the plans material computations. The bulk of the cost is for the 6-inch underdrain pipe and the aggregate around the pipe.
The result of the change orders will increase the total project cost by $5,794.11, which will be paid for out of the Eastern TIF District.
• A payment application for $10,198.10 to American Structurepoint Inc. for engineering services concerning the Buffalo Street redevelopment project.
• Purchase of a 2017 Kubota Skid Steer Loader by the Department of Public Works. The city will trade in two skid loaders. The total price with trade-in is $6,186.99.
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