TURKEY CREEK - REQUEST FOR ENGINEERING
July 28, 2016 at 4:25 p.m.
By -
STATEMENT OF QUALIFICATIONS
TURKEY CREEK REGIONAL SEWER DISTRICT
In order to assure compliance with the Indiana Office of Community and Rural Affairs (OCRA) and related requirements regarding competitive negotiation of engineering services, the Turkey Creek Regional Sewer District (TCRSD), in conjunction with the County of Kosciusko, is seeking Statements of Qualifications for the provision of planning technical assistance services relating to the completion of a Preliminary Engineering Report on the TCRSD’s water utility.
Although TCRSD primarily provides sanitary sewer collection and treatment, a small portion of their coverage area includes water treatment and distribution. TCRSD provides water service to approximately 208 homes within their service area. The water utility is aging and pressure problems are being experienced, in turn, TCRSD intends to hire an engineering to evaluate the entire system and make recommendations on future needed improvements.
Description of Services Needed
The Preliminary Engineering Report will need to be prepared in such a manner as to be accepted by OCRA, Rural Development and / or the State Revolving Fund for future construction grant / loan applications. At a minimum the plan should include the following elements, which are included in the RUS Bulletin 1780-2:
1. General Description of the TCRSD’s current water system;
2. Identification of the Project Planning Area including maps, natural boundaries, environmental resources, growth areas and population trends;
3. Description of Existing Water Infrastructure including maps, history of system, current condition of facilities and financial status of operations;
4. Need for the Project as it relates to health, sanitation and security, system O&M and growth;
5. Alternatives need to be considered giving a clear description of several corrective measures, design criteria, maps, environmental impacts, land requirements, construction problems, cost estimates, and the advantages/disadvantages of each;
6. Detailed Analysis of the proposed recommended alternative as it relates to the project design, specific/detailed cost estimates, effect on annual operating budget, income / revenue, O&M costs, capital improvements, debt repayment and reserve needs;
7. Conclusion and Recommendations
Type of Contract
The TCRSD, in conjunction with the County of Kosciusko, will execute either a firm, fixed-price contract, or a cost-reimbursement contract for these services that is contingent on the final commitment of grant funding.
Federal Requirements
Prospective offerors should note the successful proposer must meet the following terms and conditions:
1. 24 CFR Part 85.36.
2. Title VI of the Civil Rights Act of 1964.
3. Conflict of Interest (24 CFR Part 570).
4. Access to records.
5. Executive Order 11246 – Equal Employment Opportunity
6. Executive Order 12138 – Women Business Enterprise Policy.
7. Architectural Barrier Act of 1968.
8. Age Discrimination Act of 1975.
9. Section 3 Clause – Housing and Urban Development Act of 1968.
10. Section 504 – Rehabilitation Act of 1973.
11. Retention and Custodial Requirements (24 CFR Part 85.42).
12. Executive Order 11063.
13. Affirmative Action Program / Plan
14. Davis Bacon and Related Acts.
Rate of Qualifications
The proposal must include sufficient information regarding qualifications and determine that the respondent is qualified and has relevant experience. Do not include a proposed fee as this is a qualification based selection process. The statement of qualifications should include the following:
1. A description of expertise, experience and resources directly relevant and available for the proposed project.
2. A list of similar projects previously completed.
3. A list of references.
4. Resumes of professional staff members that will work on this project.
5. Name of person to be in charge of project.
6. Description of scope of services as per “Description of Services Needed”.
7. A project time line.
The statement of qualifications shall also provide the following information: name, title, address and telephone number of individuals with authority to negotiate and bind the proposer contractually, and who may be contacted during the period of evaluation.
Award of Contract
Evaluation criteria shall include:
1. Specialized experience or technical expertise of the organization and its personnel in connection with the scope of services to be provided and complexity of the project (25pts).
2. Past record of performance on contracts, including quality of work, timeliness and cost control (25pts).
3. Capacity of the organization to perform the work within time limitations, taking into consideration the current planned workload of the firm (25 pts).
4. Familiarity of the organization with this type of project or problems applicable to the project (25pts).
If you are interested in providing the required services, please submit six (6) copies of the Statement of Qualification to the Turkey Creek Regional Sewer District office, 4852 N. 1200 W., Cromwell, Indiana 46732 no later than 4:00 p.m. local time on March 8, 2013. Each Statement of Qualification will be reviewed for completeness and clarity according to the above criteria. Interviews are expected to be held on March 15, 2013.
The TCRSD/County of Kosciusko may or may not negotiate the fee schedule with one or more offers. The TCRSD/County of Kosciusko reserves the right to reject any and/ or all responses. The TCRSD/County of Kosciusko is an Equal Opportunity Employer. The contract is tentatively scheduled to be awarded by the TCRSD/County of Kosciusko on March 29, 2013. Offerors may desire additional information, a site visit or clarification regarding the Statement of Qualification. If so, please contact Shannon McLeod, Project Coordinator, at 812-663-7385 or email her at [email protected] or Tim Woodward, Utility Manager, at (260) 856-4341 or email him at [email protected].
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STATEMENT OF QUALIFICATIONS
TURKEY CREEK REGIONAL SEWER DISTRICT
In order to assure compliance with the Indiana Office of Community and Rural Affairs (OCRA) and related requirements regarding competitive negotiation of engineering services, the Turkey Creek Regional Sewer District (TCRSD), in conjunction with the County of Kosciusko, is seeking Statements of Qualifications for the provision of planning technical assistance services relating to the completion of a Preliminary Engineering Report on the TCRSD’s water utility.
Although TCRSD primarily provides sanitary sewer collection and treatment, a small portion of their coverage area includes water treatment and distribution. TCRSD provides water service to approximately 208 homes within their service area. The water utility is aging and pressure problems are being experienced, in turn, TCRSD intends to hire an engineering to evaluate the entire system and make recommendations on future needed improvements.
Description of Services Needed
The Preliminary Engineering Report will need to be prepared in such a manner as to be accepted by OCRA, Rural Development and / or the State Revolving Fund for future construction grant / loan applications. At a minimum the plan should include the following elements, which are included in the RUS Bulletin 1780-2:
1. General Description of the TCRSD’s current water system;
2. Identification of the Project Planning Area including maps, natural boundaries, environmental resources, growth areas and population trends;
3. Description of Existing Water Infrastructure including maps, history of system, current condition of facilities and financial status of operations;
4. Need for the Project as it relates to health, sanitation and security, system O&M and growth;
5. Alternatives need to be considered giving a clear description of several corrective measures, design criteria, maps, environmental impacts, land requirements, construction problems, cost estimates, and the advantages/disadvantages of each;
6. Detailed Analysis of the proposed recommended alternative as it relates to the project design, specific/detailed cost estimates, effect on annual operating budget, income / revenue, O&M costs, capital improvements, debt repayment and reserve needs;
7. Conclusion and Recommendations
Type of Contract
The TCRSD, in conjunction with the County of Kosciusko, will execute either a firm, fixed-price contract, or a cost-reimbursement contract for these services that is contingent on the final commitment of grant funding.
Federal Requirements
Prospective offerors should note the successful proposer must meet the following terms and conditions:
1. 24 CFR Part 85.36.
2. Title VI of the Civil Rights Act of 1964.
3. Conflict of Interest (24 CFR Part 570).
4. Access to records.
5. Executive Order 11246 – Equal Employment Opportunity
6. Executive Order 12138 – Women Business Enterprise Policy.
7. Architectural Barrier Act of 1968.
8. Age Discrimination Act of 1975.
9. Section 3 Clause – Housing and Urban Development Act of 1968.
10. Section 504 – Rehabilitation Act of 1973.
11. Retention and Custodial Requirements (24 CFR Part 85.42).
12. Executive Order 11063.
13. Affirmative Action Program / Plan
14. Davis Bacon and Related Acts.
Rate of Qualifications
The proposal must include sufficient information regarding qualifications and determine that the respondent is qualified and has relevant experience. Do not include a proposed fee as this is a qualification based selection process. The statement of qualifications should include the following:
1. A description of expertise, experience and resources directly relevant and available for the proposed project.
2. A list of similar projects previously completed.
3. A list of references.
4. Resumes of professional staff members that will work on this project.
5. Name of person to be in charge of project.
6. Description of scope of services as per “Description of Services Needed”.
7. A project time line.
The statement of qualifications shall also provide the following information: name, title, address and telephone number of individuals with authority to negotiate and bind the proposer contractually, and who may be contacted during the period of evaluation.
Award of Contract
Evaluation criteria shall include:
1. Specialized experience or technical expertise of the organization and its personnel in connection with the scope of services to be provided and complexity of the project (25pts).
2. Past record of performance on contracts, including quality of work, timeliness and cost control (25pts).
3. Capacity of the organization to perform the work within time limitations, taking into consideration the current planned workload of the firm (25 pts).
4. Familiarity of the organization with this type of project or problems applicable to the project (25pts).
If you are interested in providing the required services, please submit six (6) copies of the Statement of Qualification to the Turkey Creek Regional Sewer District office, 4852 N. 1200 W., Cromwell, Indiana 46732 no later than 4:00 p.m. local time on March 8, 2013. Each Statement of Qualification will be reviewed for completeness and clarity according to the above criteria. Interviews are expected to be held on March 15, 2013.
The TCRSD/County of Kosciusko may or may not negotiate the fee schedule with one or more offers. The TCRSD/County of Kosciusko reserves the right to reject any and/ or all responses. The TCRSD/County of Kosciusko is an Equal Opportunity Employer. The contract is tentatively scheduled to be awarded by the TCRSD/County of Kosciusko on March 29, 2013. Offerors may desire additional information, a site visit or clarification regarding the Statement of Qualification. If so, please contact Shannon McLeod, Project Coordinator, at 812-663-7385 or email her at [email protected] or Tim Woodward, Utility Manager, at (260) 856-4341 or email him at [email protected].
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