REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES This is a request for qualifications to provide professional engineering services for a Disaster Relief 2 Grant that will be applied for by the Town of Silver Lake for the purpose of constructing Storm Drainage. In order to comply with the Indiana Office of Community and Rural Affairs and related requirements regarding competitive negotiation of professional services, the Town of Silver Lake is seeking Statements of Qualifications for the provision of engineering services relating to the Storm Drainage System. The firm selected will be involved in the following activities on behalf of the community: Provide preliminary engineering for an application to be submitted to the Office of Community and Rural Affairs on, or before, June 12, 2009. The Town of Silver Lake will negotiate a cost reimbursement type of contract for these services that is contingent on the final commitment of planning grant funding. All services will be stated on the cost reimbursement basis (hourly rate and maximum hours fixed). The award contract will have a "not to exceed" clause that will limit the allowable fees charged in connection with these services through close-out. In order to be considered, qualifications must be submitted to Angela Glass, Clerk Treasurer; P.O. Box 159, Silver Lake, IN 46982 no later than 4:00 P.M. on May 18, 2009. The Town reserves the right to reject any or all qualifications. All qualifications should be sealed and marked on the envelope, "STORM DRAINAGE QUALIFICATIONS" Qualifications will be opened at 4:00 P.M. on May 18, 2009, and read aloud by name. The qualifications will be reviewed by the Town Committee (4) and additional information may be requested from submitting firms. The Town will rate all firms on May 19, 2009, beginning at 5:00 P.M. After rating, interviews will be scheduled with short listed firms. The contract will be awarded to the most reasonable, responsible, and responsive offeror whose qualifications are determined to be the most advantageous to the Town all factors considered after receipt of the DR 2 Grant. SCOPE OF SERVICES: 1. Determining where Storm Drainage lines should be placed; 2. Determining where outflow should be; 3. Completing the Preliminary Engineering to determine the estimated cost. QUALIFICATIONS: The qualifications must include sufficient information to provide for adequate evaluation. At a minimum it should contain the following. 1. Qualifications and experience of the firm, and responsible individuals; 2. List of previously related jobs. 3. List of current projects in planning, or under construction; 4. Identification, and qualifications, of engineer(s) to be responsible for the project design 5. Knowledge of Storm Drainage. PROPOSAL EVALUATION REVIEW FACTORS: 1. Qualifications and experience of the firm and responsible individuals 25 points 2. List of previously related jobs 25 points 3. List of current projects in planning, or under constructions: 10 points 4. Identification, and qualifications, of engineer(s) to be responsible for the project design. 15 points 5. Knowledge of Storm Drainage. 25 points TOTAL 100 POINTS Qualifications will be reviewed using the above evaluation review factors. Points will be assigned to each criterion based on the content of the qualification only. However, the Town Committee may or may not negotiate the fee schedule with one or more offeror. FEDERAL PROVISIONS: Attention is particularly called to the federal requirements listed in Appendix A. The State of Indiana Office of Community and Rural Affairs has adopted a goal of 10% minority and/or female owned business for construction related or purchase related contracts for the work. AWARD OF CONTRACT: After close of negotiations, the Town will award the contract to the selected offeror upon approval of the DR 2 Grant and will promptly notify unsuccessful candidates. The tentative award of the contract will be awarded in an open meeting to be scheduled. The actual contract will not be signed until receipt of grant release from the Indiana Office of Community and Rural Affairs. The qualifications shall be signed by an official authorized to bind the firm and shall contain a statement to the effect that the qualifications is firm for a ninety (90) day period. The proposal shall also provide the following information: name, title, address and telephone number of individuals with authority to negotiate and bind the bidder contractually, and who may also be contacted during the period of qualification evaluation. QUESTIONS REGARDING THE RFQ: Questions concerning the RFQ should be addressed: Angela Glass, Clerk-Treasurer Town of Silver Lake P.O. Box 159 Silver Lake, IN 46982 260-352-2120 a18 [[In-content Ad]]
