WINONA LAKE – The town council of Winona Lake had a full agenda Tuesday that included bid awards, resolutions and an ordinance.

The first bid award was for a water main extension from Lakeland Christian Academy to Raccoon Run. The bids were opened July 2, Council President Rick Swaim said, and the town was working with Indiana American Water Co. (IAWC) on it.

Town Manager Craig Allebach said they’ve been working on it since November. Three bids were received: Haskins Underground, $695,000; HRP Construction, $868,000; and G & G Hauling & Excavating, $1,629,365.15. Allebach said the recommendation was to go with Haskins Underground, which the Council unanimously approved.

Next up on the agenda was an agreement with IAWC for piping for the water main, but Allebach told the Council they needed to hold off on that.

“It’s complicated and we aren’t ready. It’s so complicated that we aren’t ready to execute it,” Allebach said.

He said the supplies for the water line are being supplied by IAWC so the town needs to have an agreement with them. “But there’s also an upcharge because we’re going from a 12-inch to a 16-inch, and so Indiana American Water is going to pay that extra upcharge, so that extra upcharge then is also passed onto the contractor because the fittings and everything have to be different, so there’s an upcharge that will be billed to them. So we need to figure out exactly what all the supplies are and who is paying what. Once we get that, we’ll probably have a special meeting just so we can have the agreement between the town for the supplies at Indiana American Water’s cost and then the other dollar amounts for the contractors,” Allebach said.

He said they’re working with three or four different parties to put all of that together. Swaim said the bottom line was to try to save the town money.

The next bid award was for segment five of the Heritage Trail, which follows the same route as the water line from Lakeland Christian Academy to Raccoon Run. Bids were opened June 17. Allebach said the three bids were: $328,936.15 from Global Paving; $689,900 from G & G Hauling & Excavating; and $814,498.50 from Phend & Brown. He said the recommendation was to go with Global Paving, which the Council unanimously approved.

On the Argonne Road roundabout project, which is slated to be completed in 2022, Allebach said, “We’ve got this agreement in front of us for supplemental 3 agreement with A & Z Engineering for some additional costs related to the roundabout for lighting and proposed relocation of the Village sign.”

He said they’ve also applied for the Rule 5 permit, which has to do with the environment, so A & Z is asking for an additional $12,000. The Council just needed to review it Tuesday, but after the Indiana Department of Transportation approves it, the Council then will actually approve it.

Allebach then presented a “Level 1 Design Exception” request. The town wants INDOT’s permission to use the town’s 1.5-foot offset curb and gutter, instead of INDOT’s 2-foot offset curb and gutter.

He said, “INDOT specs require 2 feet minimum set-off, and ours is going to be 1.6 and 1.6, and basically what that does is allow us more flexibility to use less ground of people that are around there, right of way, so we can shorten up the distance there. So we’re asking for an exception to INDOT.”

The Council approved asking for the design exception.

In other business, the Council:

• Heard about the 2022 budget calendar from Clerk-Treasurer Kent Adams. The Council’s public review of the budget and public hearing is at 6 p.m. Sept. 21, with the official adoption at 6 p.m. Oct. 19.

• Approved a proposal to update the surveillance cameras at the town hall and park for $68,575.

• Approved a resolution for the police standard operating procedures.

Police Chief Joe Hawn said, “It’s been a long process, I’ll tell you that. It’s been a long process, but we needed to put some extra effort into that to be able to get a good set of standard operating procedures for the police department, especially nowadays.”

• Heard from Hawn that a drug drop box will be put up by the fire station.

• Approved a resolution to use $28,000 from the CARES Act to provide town employees with stipends.

Allebach said, “This last year, a lot of communities provided extra incentive, hazardous duty pay, for essential employees. So this, in combination with the current year that we’re in, we didn’t receive a raise last year because we really didn’t know what that would entail.”

The town did receive about $175,000 in CARES Act funds, which allows the town to compensate its employees that worked during the pandemic, as well as money to make up for not receiving any pay increases, he said.

• Approved a resolution allowing for the police and street departments to list items up for auction. Allebach said the items included a couple of police vehicles, a standby generator, air compressor and other miscellaneous items.

The auction will be advertised 15 days prior to the auction, and the auction will be online.

• Approved for the Winona Lake Volunteer Fire Department to purchase two SCBA air packs, two rescue bottles and do flow testing on all the units for $15,998.99.

• Approved an ordinance on first and second reading that establishes an American Rescue Plan grant fund. Allebach said the State Board of Accounts requires the fund to be established by towns to accept the funds from the ARP. He said the town will receive over $1 million from the ARP.

• Heard the “Winona Happenings” included the Jazz Festival at Winona Lake Limitless Park from 1 to 7:30 p.m. July 24; and the Family Festival at the Park from 3 to 7 p.m. Aug. 7.

• Approved conflict of interest statements for town employees Jason Conley and Aaron Carl.