NOTICE IS HEREBY GIVEN, that the Board of School Trustees of the Warsaw Community Schools will receive sealed bids for a project to supply and install data cabling for its eligible locations. Bidders are advised that this project will be contingent upon the successful obtaining of Category 2 E-Rate funding, and the contract agreement between the district and the successful bidder must recognize that contingency. Warsaw Community Schools seeks an agreement that allows it to work with the selected vendor to adjust quantities and/or scale back or cancel the project entirely as needed based upon funding availability and/or the best interests of Warsaw Community Schools.

    Sealed bids should be physically delivered to Warsaw Community Schools, 1 Administration Drive, Warsaw, IN 46580, attention Kyle Carter, Chief Technology and Data Analytics Officer no later than 2pm on Friday, February 17th.  Bidders must submit a hard copy of their bid AND e- mail an electronic version of the bid response to  [email protected] and [email protected] Late bids will not be considered or accepted.

    Bids will be opened and tabulated at 2:00 p.m. EST on Monday, February 20th at the Warsaw Community Schools Central Office. Any questions related to the technical aspects of the project should be directed to  [email protected] and [email protected] no later than 2:00 p.m. EST on February 2nd, 2023.

    All bidding shall be in accordance with the RFP, which may be downloaded from the USAC website and from  h t t p s : / / 5 i l . c o / 1 n f k f . The successful bidder will enter into a contract with Warsaw Community Schools.

    The contract will be awarded to the bidder with the highest score on a rubric consisting of the following:

    •Price of the ELIGIBLE Services, 40 points

    •Technical merit of proposal, 25 points

    •References/experience/expertise/reputation/prior experience with the district, 20 points

    •Other cost considerations, 10 points

    •Response format, 5 points

    •for a total of 100 points possible.

    Warsaw Community Schools reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law.  In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bids received will be rejected and the project will be cancelled or re-bid.

    Dated this 18th day of January 2023.



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